Human Resources Administrative Assistant

Human Resources Administrative AssistantThe Human Resources Administrative Assistant provides administrative, clerical, and coordination support across Human Resources functions, while also assisting with employee records, HRIS data, HR communications, and employee-facing HR programs. At Quva, this role is an essential part of a mission-driven organization dedicated to expanding critical access to quality, affordable medication and data insights while promoting a culture of innovation, collaboration, and continuous improvement.This is an on-site role in Sugar Land, Texas. Monday - Friday 8:00 AM - 5:00 PM. Local Candidates Preferred.What the HR Administrative Assistant Does Each Day:Maintain accurate employee records and HRIS data, ensuring information is complete, current, and handled confidentiallyReview and approve routine HRIS workflows in accordance with established proceduresUpload documents to the document manager systemMaintain accurate employee data on the intranet and upload updates as neededSupport onboarding activities, including new-hire orientation logistics and business card requestsProvide administrative support for HR reporting, document preparation, data processing, and record-keepingCoordinate company-wide and HR-related events, including communications meetings and celebrations, by researching venue, catering, and entertainment options; gathering quotes; negotiating pricing; and coordinating logisticsAnswer and screen incoming calls routed to the operator, including customer service inquiries, and direct them to the appropriate department or employeeOrder office supplies, coordinate catered meals for customer visits and workforce events, and maintain inventory for designated locationsEnable and disable badge access for employees and visitors to support secure entry to the Corporate officeServe as a key contact with corporate location building management for maintenance requests, and related facility supportMaintain and monitor off-site shredding services for designated locations, including ordering supplies and coordinating special projectsHandling mail and deliveries, including sorting, distributing, and scheduling courier pickups as neededGreeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiencyManaging a multi-line phone system to answer and redirect calls promptly while maintaining professionalismMonitor incoming customer service correspondence received by fax and distribute it accordinglyOur Most Successful HR Administrative Assistant Has:Strong verbal and written communication skills with the ability to work effectively with employees, leaders, departments, and external contacts at all levels of the organizationSense of urgency, accountability, resourcefulness, and ability to work in a changing, fast-paced environmentHigh ethical standards, discretion, and ability to maintain confidentiality when handling employee and business informationSelf-starter with initiative, flexibility, time management skills, and the ability to learn independentlyActive listening, collaboration, and appropriate contribution to team conversations and business discussionsAbility to understand how issues affect related processes and seek opportunities to improve or creatively transform existing approachesMinimum Requirements for this Role:Legally authorized to work in the job posting countryHigh school diploma or GED required0–2 years of Human Resources, administrative, clerical, or office support experienceKnowledge of employment law, HR practices, general office procedures, data processing, filing, and record-keeping.Experience supporting multiple professionals in a fast-paced, highly dynamic work environmentAdvanced proficiency with Microsoft Excel, Word, PowerPoint, and Outlook18+ years of ageAble to successfully complete a drug and background checkMust be currently authorized to work in the United States on a full-time basis; Quva is not able to sponsor applicants for work visasAny of the Following Will Give You an Edge:Associate's or Bachelor's degree in Human Resources, Business, or a related fieldFamiliarity with recruiting systems, HRIS, and related softwareBenefits of Working at Quva:Set, full-time, consistent work scheduleComprehensive health and wellness benefits including medical, dental and vision401k retirement program with company match17 paid days off plus 8 paid holidays per yearNational, industry-leading high growth company with future career advancement opportunitiesEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.