Administrative Specialist

Administrative Specialist

As an Administrative Specialist, you will perform the following duties:

1. Maintains records management policies and procedures and circulates such material concerning procedural changes and policy matters that affect program operations.
2. Performs a variety of administrative duties for the team. Using various office automation hardware and software. Prepares forms, correspondence and other documents following correspondence procedures and guidelines. Works with a variety of standard procedures to retrieve and edit a variety of standard and nonstandard documents.
3. Makes domestic and/or international arrangements for travel. Coordinates schedules of visits, transportation, and hotel reservations. As necessary, keeps in contact with the supervisor in route and submits travel vouchers upon completion of trip.
4. Serves as timekeeper answering questions/resolving issues related to time and attendance and conducting leave audits; serves as point of contact for security badges, scheduling appointments and initiating requests for renewals; and serves as point of contact for service awards. Maintaining master list of years of service as well as preparing and distributing award certificates and pins.
5. Serves as the purchase card holder for the office responsible for preparing and maintaining the necessary control mechanisms of requisition requests in procuring a variety of supplies and office equipment. Establishes and maintains office records, procedures, reference materials, and technical subject matter files.
6. Supports the onboarding team, as needed, and performs other duties as assigned.

This job opportunity announcement may be used to fill other Administrative Specialist GS-0301-9, GS-11 positions within the Department of Commerce in the same geographical location or local commuting area with the same qualifications and specialized experience.

This position is also advertised under EDA-OFMS-ST-26-13028545, which is open to Merit Promotion/Direct Hire/Delegated Examining eligible applicants. You must apply to both announcements if you want to be considered for both.