Accounts Payable Specialist

Job Description

Job Description

Do you want to be part of a team that aspires to improve the quality of life for others? Are you interested in efficient manufacturing processes that promote sustainability? Do you feel a sense of accomplishment in a job well done? At Carpenter Co., we challenge our employees to learn from and inspire one another – all levels of the company collaborate, communicate and constantly improve to achieve shared success. If that sounds like an environment in which you will thrive, Carpenter Co. could be a great fit for you!

Carpenter Co. has a great opportunity available for an Accounts Payable Specialist at our Elkhart manufacturing branch. Reporting to the Division Accountant and working with a Staff Accountant, this position is responsible for Accounts Payable processing and other accounting functions for the division. Major responsibilities will include communicating with our vendors, Corporate Accounting, Purchasing, and Department Managers to process payables with accuracy and timeliness.

Additional Responsibilities:

• Verifies and processes all incoming invoices from outside vendors.
• Requests proof of delivery and other pertinent information regarding the details of the vendor’s income being submitted for payments.
• Ensures all documentation is provided to process vendor invoices for payment using the SAP Accounts Payable system; processes the information for payment.
• Completes the necessary forms with all the required information and authorized signatures for new vendors or changes to vendors to keep vendor files and information current.
• Communicates with vendors regarding W9 forms, open balances, and discrepancies in the invoicing; communicates daily with internal management and receiving personnel regarding purchases.
• Monitors and tracks trim purchases and submits necessary information to corporate.
• Monitors all receipts to confirm invoices received.
• Prepares weekly accounting report to review and close open purchase orders.
• Properly record purchases as either sales taxable or non-sales taxable.
• Confirms daily trim receipts are properly recorded in SAP by the bale receiving department.
• Maintains the Accounting Department filing, as required.
• Continuously seek to improve daily processes for accuracy and efficiency, working with other departments as necessary.
• Cross trains as relief for other positions within the office including answering the main phone lines when the receptionist is on lunch or on vacation.
• Performs other duties as assigned.

Skills / Requirements

• Accounts Payable experience in a manufacturing environment, 2 years' experience preferred.
• Experience processing invoices with a high level of accuracy in a fast paced work environment.
• Excellent telephone and verbal communication skills to communicate regularly with vendors, production and accounting areas.
• Intermediate Microsoft Office and computer skills.
• Excellent organization skills.
• High School Diploma/GED.
• Ability to work successfully in a team environment in close proximity to co-workers and office personnel.

Hours: The normal work hours for this position is Monday - Friday from 8am to 5pm with a one-hour lunch break, plus occasional overtime, as needed.

Carpenter Co conducts pre-employment drug testing on all applicants that receive and accept a written offer of employment.

Carpenter Co offers a comprehensive benefits package including excellent health insurance, generous profit sharing, and much more. We offer long-term career opportunities for our employees in a stable industry and clean working environment. Our Elkhart Branch employees average over 10 years of service with the company, and we'd like for you to join us.