Accounting Coordinator

Job Description

Job Description

We are looking for an Accounting Coordinator to join a hospitality organization in Orlando, Florida in a contract-to-permanent capacity. This position supports day-to-day accounting operations by resolving payment concerns, handling invoice-related exceptions, and serving as a key point of contact for restaurant leaders and vendors. The role also contributes to month-end activities, helps maintain accurate payables records, and partners with offshore teammates to improve quality and consistency across processes.

Responsibilities:

• Serve as a primary contact for restaurant managers and directors, answering questions related to vendor payments, account issues, and invoice status.

• Manage daily electronic payment processing activities, investigate payment exceptions, and resolve discrepancies in a timely manner.

• Support vendor onboarding, payment enrollment, and maintenance activities, serving as a point of contact to address setup issues and payment-related exceptions.

• Monitor compliance with company expense reimbursement policies by reviewing expense reports, identifying discrepancies, providing policy guidance, and responding to employee inquiries.

• Manage corporate credit cards, including daily monitoring of available credit, ensuring use compliance, reconciling monthly statements and recording charges timely and accurately.

• Act as a primary contact for internal stakeholders and external suppliers regarding payment and invoice inquiries, ensuring issues are resolved accurately and professionally.

• Perform month-end and year-end accounting activities, including preparing account reconciliations, recording accruals, monitoring close activities, and ensuring accounts payable transactions are recorded accurately and timely.

• Maintain vendor/supplier master data by reviewing, validating, and processing updates to vendor records while supporting internal control requirements.

• Coordinate periodic reviews of invoice approval workflows and authorization levels to ensure compliance with established policies and internal controls.

• Review and process invoices to confirm appropriate approvals and adherence to company policies and procedures.

• Support invoice management and document processing activities to ensure timely and accurate recordkeeping.

• Identify opportunities for process improvements and operational efficiencies while assisting with special projects and other accounting-related initiatives as assigned.

• Experience working with accounting operations in a fast-paced business environment, preferably within hospitality, retail, or multi-location organizations.

• Working knowledge of accounts payable, accounts receivable, billing processes, and general accounting functions.

• Experience working with ERP systems and financial applications; Oracle, Business Intelligence tools, or similar systems preferred.

• Proficiency with Microsoft Excel and other Microsoft Office applications.

• Ability to use accounting software systems to review transactions, research discrepancies, and support issue resolution.

• Strong problem-solving skills with the ability to investigate invoice, payment, and account variances thoroughly.

• Confidence communicating with internal stakeholders and external vendors regarding financial questions and payment matters.

• Experience reviewing detailed financial information and responding to questions related to account activity or P& L impacts.

• Ability to organize multiple priorities, meet deadlines, and maintain a high level of accuracy.

• Prior experience supporting offshore or shared services teams through quality review, training, or process guidance is preferred.