Contracts Administrator

Contracts AdministratorThe Contracts Administrator supports the execution and administration of contracts with external vendors, with a primary focus on drafting and managing work orders under existing master agreements. This role is responsible for ensuring that work orders are within the Product of the applicable master agreement, that the master agreement is active and valid, and that all required documentation, approvals, and purchasing steps are completed in compliance with internal policies. The Contracts Administrator works cross-functionally with Research, Translational Medicine, Legal, Procurement, and external vendors to facilitate timely contract execution and purchasing activity in support of Client's outsourced services.Responsibilities:Draft work orders and statements of work based on approved vendor quotes and business requirementsReview applicable master agreements to confirm: the master agreement is active and fully executed and the proposed work order is within contractual Product, term, and financial limitsFlag out-of-Product services, expired agreements, or missing contractual coverage and coordinate next steps with Legal, Procurement, and the business ownerSupport contract negotiations by incorporating approved business terms and routing documentation appropriatelyAct as a business liaison between vendors, internal business owners, Procurement, and Legal throughout the contracting processSubmit agreements and work orders for Legal review through Client's internal submission toolsObtain, review, and exchange required vendor and Client documentation, including supplier information and tax formsDrive cross-functional communication to move contracts and work orders forward efficientlyEscalate stalled requests or issues that may impact timelines or complianceEnsure contracts and work orders align with Client Legal guidelines and internal policies prior to Legal submissionSubmit final agreements for signature in accordance with the Contract Signature Policy and Purchasing Approval PolicyUpload fully executed agreements and work orders into the contract management systemPrepare and submit purchase requisitions and change orders in AribaTrack contract and work order status, duration, and volume; support reporting as neededServe as a point of contact for questions related to work orders, master agreements, and purchase requisition processesProvide guidance to internal stakeholders on required contracting steps and documentationBasic Qualifications:Master's Degree and 1+ years of contract management experience OR Bachelor's Degree and 3+ years of contract management experience OR High School Degree and 8+ years of contract management experiencePreferred Qualifications:Bachelor's degreeExperience with contract negotiations for goods and services in a biotech, pharmaceutical industry or life sciences industryExperience administering work orders under master services agreementsFamiliarity with contract lifecycle management processesExcellent interpersonal, verbal and written communication skillsAbility to communication cross functionallyOrganized with ability to multitask and prioritize effectivelyDetail orientedSelf-motivatedComputer skills: Knowledge of Microsoft Office, Ariba, SAP, Salesforce, Smartsheet, ability to navigate and learn systems