Administrative Assistant

Mid-Level Administrative Assistant

General - Job Title: Mid-Level Administrative Assistant - Type: Contract - Level: Mid-Level - Location: Redmond, WA - Workplace: Onsite, Redmond WA, BLDG 88 - Duration: ASAP to [end date], with possible extension.

About the job - How would you prioritize calendar requests to ensure accurate scheduling and allocation of time? - How do you excel in a fast-paced environment with shifting business priorities? - Do you have experience working independently and within a matrix of responsibility? - Can you manage travel plans, onboarding tasks, and event planning? - How do you handle confidential information?

Summary of the opportunity - Client Overview: We are hiring for a leading technology company specializing in surface products. - Role Summary: As a Mid-Level Administrative Assistant, you will be responsible for providing scheduling assistance to a GM and supporting multiple teams in Quality. Your attention to detail, organizational skills, and ability to work independently are critical for success.

What are the key responsibilities? - Proactively manage calendars and prioritize calendar requests based on shifting business priorities. - Support engineering organization around T&E budgets, employee onboarding, and team events. - Maintain confidentiality of information. - Manage domestic and international travel plans and agendas. - Onboard vendor staff and new hires, manage office space. - Prepare and process expense reports. - Ensure timely flow of information and process approvals. - Communicate and build relationships with the business support community and leadership. - Influence and embrace cross-functional/cultural teams. - Solve complex problems when they occur. - Ensure compliance with Microsoft and team policies and procedures. - Think fast, pivot as needed, and demonstrate flexibility.

What experience are we looking for to drive success? - MUST-Have Skills and Qualifications: - 4 years of administrative assistant experience. - Proficiency with Microsoft internal tools and software, including Microsoft Office and Outlook. - Experience with calendaring. - Preferred Skills and Qualifications: - BA/BS degree (desirable, but not required). - Experience in onboarding tasks, planning team events, and managing budgets. - Strong communication and organizational skills.

Exciting Opportunity: This role presents an exciting opportunity to work with a team responsible for creating some of the most beautiful hardware products in the world. Join us in redefining the way people see the world and how they get things done! - Competitive Compensation: Competitive hourly rate offered. - Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.

IFG - International Financial Group