Operations & Finance Associate

Job Description

Full-time, Onsite Position

\n

\n

About Emery Pharma

\n

\n

Emery Pharma is a boutique contract research organization specializing in bioanalytical and CMC (Chemistry, Manufacturing, and Controls) support for biotech and pharmaceutical sponsors. For over a decade, we've built a reputation for scientific rigor and fast, responsive turnaround- the kind of quality and speed that's hard to find at larger, more bureaucratic CROs.

\n

We're a tight-knit team, and our clients work directly with the scientists running their studies rather than getting routed through layers of account management. That high-touch model is core to who we are: it's how we build long-term partnerships instead of one-off transactions, and it's why our clients keep coming back.

\n

\n

About the role

\n

\n

The Operations & Finance Associate keeps the business side of Emery Pharma running: paying vendors, invoicing clients, managing our facility, and making sure projects and deadlines don't slip. You will work closely with our outside accountant, who handles month-end close, reconciliations and tax.

\n

This role is a strong fit for someone with a science background who enjoys order, owns the details, and follows every task through to completion.

\n

\n

• Reports to: Director, Strategic Pharma Development

\n

• Location: Alameda, CA (fully onsite)

\n

• Type: Full-time, exempt

\n

• Salary: $100,000–$120,000

\n

\n

Responsibilities

\n

\n

Finance & accounting

\n

\n
• Manage accounts receivable: prepare and send client invoices, including milestone billing against quotes and statements of work
\n
• Process accounts payable: review vendor invoices, match them to purchase orders, prepare payment runs, and maintain vendor records and W-9s
\n
• Track outstanding receivables and follow up with clients on late payments until they are resolved
\n
• Prepare an organized monthly package for our outside accountant to support close and reconciliations
\n
• Keep financial records complete, accurate and audit-ready
\n

\n

\n

Facilities & operations

\n

\n
• Serve as the main point of contact with our landlord, building management and facility vendors
\n
• Coordinate equipment service and calibration contracts, waste disposal, utilities and janitorial services
\n
• Maintain a calendar of contract renewals, certificates of insurance and expiration dates so nothing lapses
\n
• Order and track office and operational supplies
\n
• Support our Quality Assurance team with facility-related compliance records
\n

\n

\n

Project & business operations

\n

\n
• Track internal and client projects against timelines, and follow up with owners until each item is closed out
\n
• Use your science background to understand client project scope and keep billing aligned with work completed
\n
• Organize and maintain contracts, quotes and key business documents
\n

\n

\n

General administration

\n

\n
• Support leadership with ad hoc operational tasks, scheduling and process improvements
\n

\n

\n

Requirements

\n

• BS in biology, chemistry, biochemistry or a related life science

\n

• Experience with QuickBooks, accounts payable, accounts receivable or bookkeeping

\n

• 2–4 years of professional experience in an operations, administrative, project or finance-related role

\n

• Exceptional attention to detail: you catch the error before it goes out

\n

• Strong organization: you can manage many open items without losing track of any

\n

• Reliable follow-up and follow-through: you close the loop without being reminded

\n

• Clear, professional written communication with vendors and clients

\n

• Comfort with spreadsheets (Excel or Google Sheets)

\n

\n

Preferred

\n

• Experience in a CRO, biotech, pharma or laboratory environment

\n

• Experience working with vendors, contracts or facilities

\n

\n

Emery Pharma is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other protected characteristic.