Real Estate Admin Assistant
TriOptus LLC
Real Estate Admin Assistant
Duration: 7 months
Location: 3000 Internet Blvd. Suite 570 Frisco, TX 75034
This is an Onsite role
Specific Responsibilities Include
- Assist with internal/external meetings and conference presentation preparation by coordinating calendar invites, distributing meeting materials and follow up notes
- Report generation, note taking and action item list creation and distribution for all RE meetings including client and Deal Team calls
- Assist with travel arrangements, conference registration and complete expense reports for SVP, Directors, Managers and Analysts in Real Estate Department
- Lucernex support and maintenance to include site creation, document uploads, milestones, and special report creation
- Maintain Outlook calendars to reflect SVP of RE, Directors, Managers and Analysts travel, vacation, out of office schedules
- Compose correspondence, presentations, Lucernex reports and other documents and reports upon request by SVP of Real Estate
- Update miscellaneous data tracking forms in the respective Word or Excel document on quarterly or annual basis
- Real Estate Committee (REC) maintenance to include calendar invites and reminders
- Generate REC memo with Proforma information for each REC project/Capital Release
- Notify internal/external partners of REC outcome and maintain library of REC approved deals and associated client approvals
- Manage company LinkedIn posts to highlight activity and accomplishments of GRREP, projects and clients
- Coordinate GRREP registration for trade shows and conferences including booths/exhibitions, shipping of materials and corporate gifts as well as hotel and travel arrangements
- Serve as real estate communication link between home office and field offices
- Perform duties associated with hiring including scheduling interviews, arranging travel, and coordinating new hire information with IT and HR
- Generate and distribute execution versions of documents using DocuSign
- Answer phones as necessary
In addition, the Executive Admin will be or have:
- Strict attention to detail while being able to prioritize appropriately
- Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the firm, industry and technology.
Vacancy posted 13 days ago
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