Project Administrative Assistant

Project Administrative Assistant Location: Belle Glade, FL KEITH is seeking a highly organized and detail-oriented Project Administrative Assistant to support a major construction management project in Belle Glade, Florida. This is a great opportunity for someone who enjoys keeping projects organized, working with a team, and making sure the details are handled. The Project Administrative Assistant will provide day-to-day administrative and project support, including maintaining project records, tracking documents and correspondence, coordinating meetings, preparing reports, and assisting the project team with a variety of administrative needs. What You'll Do: Provide administrative support to the project management and construction management team Maintain organized electronic and paper project files and records Receive, organize, track, and distribute project documents and correspondence Maintain logs and tracking spreadsheets for project documents, submittals, RFIs, correspondence, and other project activities Assist with preparing, formatting, and distributing reports, meeting materials, correspondence, and other project documentation Schedule meetings and assist with meeting agendas, sign-in sheets, minutes, and follow-up items Track action items, deadlines, and project deliverables to help keep the project team on schedule Coordinate the distribution and filing of drawings, specifications, reports, and other project documents Assist with document uploads, file organization, naming conventions, and version tracking within project systems Communicate with project team members, contractors, consultants, and other project stakeholders to collect and distribute information Assist with project closeout activities, including organizing final documentation and project records Support the project team with other administrative and coordination needs as they arise What You'll Need: 2+ years of administrative, office, project coordination, or related experience Strong organizational skills and exceptional attention to detail Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and stay organized Comfortable working with electronic files, spreadsheets, databases, and document management systems Professional, dependable, and able to work effectively with a variety of people Construction, engineering, architecture, or project experience is a plus Ability to work on-site in Belle Glade, Florida We offer competitive benefits, including: 100% PAID Medical, Dental, and Vision Employer matched 401K - 100% Vested on Day 1 of contribution!!! Paid Parental leave and Life Insurance PTO, Holidays, and more! #J-18808-Ljbffr KEITH Engineering Design