Administrative Asst/Exec. Asst III (US)

Job Description

Job Description

We are looking for a Contract Legal Assistant to support attorneys and legal staff for our client in St Paul, Minnesota. This role focuses on keeping legal operations organized by coordinating documents, schedules, communications, and routine process support with a high degree of accuracy. The ideal candidate brings sound judgment, strong administrative capability, and the professionalism needed to manage sensitive information in a fast-paced legal environment.

Responsibilities:

• Create, revise, proofread, and submit legal materials such as agreements, correspondence, reports, and other case or business-related documents.

• Oversee attorney calendars by arranging meetings, tracking critical dates, and helping ensure time-sensitive obligations are met.

• Maintain orderly electronic and paper files in alignment with established retention standards and documentation practices.

• Support routine legal workflows by gathering records and materials needed for internal requests and related administrative matters.

• Prepare first drafts of standard letters, forms, and other non-complex legal documents for attorney review.

• Serve as a point of coordination for internal teams, outside counsel, and additional third parties involved in legal matters.

• Handle confidential records and communications with discretion while following company policies and applicable legal requirements.

• Assist with administrative finance tasks by processing invoices, organizing expense submissions, and supporting legal billing activities.

• Track filing, compliance, and regulatory deadlines and help ensure required submissions are completed accurately and on time.

• Provide support for document management platforms and e-discovery activities when needed.

• 2–5 years of experience in a legal assistant, executive assistant, or comparable administrative support role within a law firm or corporate legal department.
• Associate’s or Bachelor’s degree in Legal Studies, Paralegal Studies, or a related field preferred.
• Working knowledge of legal terminology, document handling practices, and common legal support procedures.
• Strong written and verbal communication skills with the ability to interact professionally across multiple stakeholder groups.
• High attention to detail, strong organizational skills, and the ability to manage several priorities under tight deadlines.
• Proficiency with Microsoft 365 applications, including Word, Outlook, Excel, Teams, and PowerPoint, along with legal document or matter management systems.
• Demonstrated discretion, sound judgment, and a consistent commitment to confidentiality when handling sensitive information.
• Experience supporting litigation, compliance, or broader corporate legal functions, including familiarity with billing or document management systems, is preferred.