Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support a busy team in Wisconsin. This contract opportunity offers the chance to contribute in a fast-moving environment where organization, accuracy, and strong communication are essential. The position is ideal for someone with construction industry administrative experience who can keep schedules, travel plans, records, and daily office activities running efficiently. This assignment is set for 2.5 years and may lead to ongoing employment based on business needs and performance.

Responsibilities:
• Coordinate team calendars, arrange meetings, and keep schedules aligned to support daily operations.
• Organize domestic and international travel plans, including transportation, lodging, and related logistics.
• Enter payroll information accurately, maintain supporting records, and help ensure submissions are completed on time.
• Prepare, format, and organize documents, reports, presentations, and files for internal stakeholders.
• Monitor office and project supply levels and place orders to maintain smooth workflow.
• Answer inbound calls, direct inquiries appropriately, and provide general administrative support to the team.
• Assist with special assignments and additional office tasks as priorities shift across the department.• At least 3 years of administrative support experience, preferably within construction or a similar industry.
• Demonstrated ability to manage calendars, scheduling activities, and multiple competing priorities effectively.
• Experience handling payroll data entry or other detail-heavy administrative records with a high degree of accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Strong written and verbal communication skills for working with team members and external contacts.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Detail-oriented and adaptable, with the ability to work successfully in a fast-paced environment.