Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support a busy team in Wisconsin with a wide range of day-to-day office operations. This contract opportunity is ideal for someone with construction industry experience who can keep schedules organized, handle administrative details with precision, and contribute to a productive work environment. The position offers a 2.5-year contract term with the possibility of transitioning to an ongoing role based on performance and business needs.

Responsibilities:
• Coordinate calendars, schedule meetings, and manage appointments to keep team activities running efficiently.
• Arrange domestic and international travel, including transportation, lodging, and itinerary planning.
• Enter payroll-related information accurately and maintain supporting records within required timelines.
• Organize files, prepare documents, and assist with reports or presentation materials for internal stakeholders.
• Monitor office and project supply levels and place orders to ensure teams have the resources they need.
• Provide front-line administrative support, including answering inbound calls and directing inquiries appropriately.
• Assist with general office tasks and contribute to special assignments that support department priorities.• At least 3 years of administrative support experience, preferably within construction or a similar fast-moving industry.
• Demonstrated ability to manage calendars, scheduling needs, and multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint.
• Strong written and verbal communication skills with a detail-oriented and service-oriented approach.
• High level of accuracy in data entry and administrative recordkeeping, including payroll-related information.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Experience answering inbound calls and providing dependable administrative assistance to a large team.