Executive Assistant I (US)

Work Location and Hours Mount Laurel, New Jersey, United States of America Hours: 40 Pay Details 32.69 - 49.04 USD Line of Business Administration Job Description The Executive Assistant I provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team. Depth & Scope Reports to a TDBG Vice President (VP) and provides administrative support. May support multiple VPs and AVPs and their respective team. Qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity. Takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes. Typically has interaction with internal customers / partners. Focus of work is on the completion of day to day or weekly processes or activities however may include monthly routine activities. Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items. Role may also be involved with the administration of sensitive and/or confidential material requiring discretion. Requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions. Education & Experience Post-Secondary education with 2+ years of experience. Responsibilities Customer Accountabilities Provides a high level of administrative support ensuring quality service and professionalism at every interaction. Acts as the point of contact among executives, employees, clients and other external partners. Manages information flow in a timely and accurate manner. Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel. Manages expenses and prepares weekly, monthly or quarterly reports. Formats information for internal and external communication – memos, emails, presentations, reports. Takes minutes during meetings. Screens and directs phone calls and distributes correspondence. Supports broader team; may manage office supply inventory, equipment, and other processes as required. Shareholder Accountabilities Prioritizes and manages own workload to meet SLA requirements for service and productivity. Consistently exercises discretion in managing correspondence. Understands and applies operating policies and procedures. Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations. Escalates non-standard or high-risk activities as necessary. Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency. Ensures necessary due diligence to support the accuracy of all activities. Is knowledgeable of and complies with Bank Code of Conduct. Employee/Team Accountabilities Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest. Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit. Participates in personal performance management and development activities, including cross training within own team. Keeps others informed and up to date about the status / progress of projects and/or all relevant or useful information related to day-to-day activities. Contributes to a fair, positive and equitable environment that supports a diverse workforce. Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally. Physical Requirements Never: 0% Occasional: 1-33% Frequent: 34-66% Continuous: 67-100% Domestic Travel – Occasional International Travel – Never Performing sedentary work – Continuous Performing multiple tasks – Continuous Operating standard office equipment - Continuous Responding quickly to sounds – Occasional Sitting – Continuous Standing – Occasional Walking – Occasional Moving safely in confined spaces – Occasional Lifting/Carrying (under 25 lbs.) – Occasional Lifting/Carrying (over 25 lbs.) – Never Squatting – Occasional Bending – Occasional Kneeling – Never Crawling – Never Climbing – Never Reaching overhead – Never Reaching forward – Occasional Pushing – Never Pulling – Never Twisting – Never Concentrating for long periods of time – Continuous Applying common sense to deal with problems involving standardized situations – Continuous Reading, writing and comprehending instructions – Continuous Adding, subtracting, multiplying and dividing – Continuous Equal Opportunity Employer TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law. If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at View email address on click.appcast.io. #J-18808-Ljbffr