Human Resources Assistant (Temporary)

Human Resources Assistant (Temporary)

Location: Lincoln Center Dates: September 2026 (ASAP) - End of October 2026 8 hours a day; Monday - Friday; 7:30 a.m. - 4:30 p.m. Salary: $23.72/hour

The HR Assistant provides valuable support for a variety of Human Resources functions including personnel records management and maintenance within our HRIS system, recruiting, and onboarding. Our ideal candidate is a self-starter who has experience with Montana Human Resources procedures and processes. The ideal candidate will have excellent communication and problem-solving skills and the demonstrated ability to display flexibility and multitasking in a fast-paced environment. This position requires the ability to work independently and as a member of a highly functioning team.

Essential Duties And Responsibilities (May Include But Not Limited To The Following):

• Support the Executive Director of HR, Director of HR, and the HR Manager.
• Facilitate the tracking of Employee Personnel Action Requests and serve as the primary point of contact regarding processes, training, communication, and status of EPARs.
• Perform daily tasks such as assisting employees and applicants at the front desk while presenting excellent customer service for internal and external customers with an emphasis on confidentiality.
• Organize, compile, update district personnel records and documentation.
• Complete employment verifications, reference checks and loan forgiveness documents.
• Help ensure that copies of hiring packets and other onboarding documents are readily available to all HR staff.
• Manage and update the HRIS for new hires, employee transfers, changes in job classification, salary adjustments, and other related employment actions.
• Assist with employee onboarding process including fingerprinting, making badges, going through new hire paperwork.
• Assist with job posting requests in a timely and efficient manner in a variety of channels, including job boards, social media, networking events, and employee referrals. Schedule interviews, both in-person and virtually.
• Assist with employee leave requests by approving leaves, answering questions, fixing leave issues, and escalating certain leave issues to the HR Manager for review.
• Assist with data entry such as performance evaluations, step up credits, contract tracking, etc.
• Possess strong computer skills and meticulous attention to detail.
• Maintain positive working relationships with coworkers, administrators, and staff.
• Perform additional duties as assigned and aid in the organization of HR functions.

Qualifications:

• High school diploma or equivalent; prefer two years of college or technical school.
• Preferred: 1-2 years of HR experience.
• Two years of successful general office experience or equivalent combination of education and experience.
• Proficiency in computer applications such as Word, Excel, PowerPoint and Google Suite.
• Strong interpersonal communication, organization, and multitasking skills.

AN EQUAL OPPORTUNITY EMPLOYER: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, or national origin.

Closes: OPEN UNTIL FILLED