Project Accounting Coordinator

Job Description

Job Description

Fives Group is seeking a Project Accounting Coordinator

About Fives Group:
Fives Group, headquartered in Paris, France, is an industrial engineering group founded in 1812 that designs and supplies machines, process equipment and production lines for the world's largest industrial groups including the aluminum, steel, tube and pipe, glass, automotive, aerospace, logistics, cement and energy sectors. Fives has  achieved sales of over $2.5 billion with a team of over 9000 employees and a network of over 100 operational units in over 25 countries.

Scope of Responsibility:
The following duties are typical of the position, but are not all encompassing. Responsibilities include those required to deliver quality service on schedule and within budget in a team environment.

• Performs general accounting duties, i.e., determines proper accounting entries, reconciles entries, prepares accounting reports, and maintains project accounts.
  • Meet and coordinate with Project Managers to discuss project accounting procedures or concerns
  • Project set up and revision to project close out; project status
  • Patches
  • Current and projected profit/loss
  • Earnings process budget issues
  • Billing issues (cost exceeding fee, billing at max)
  • Assist with reporting and spreadsheets
• Project Profile and Maintenance
  • Maintain project profiles for specified clients from beginning to end. Set-up and revise hours and dollar budgets at WBS level; create and maintain variable rate tables; ensure project's profile complies with client requirements; determine billing format and fee type; determine if external tracking (billing codes, remarks) or internal tracking (tasks, phases, etc) is needed by PM or client
  • Maintain project status at project and WBS levels (active, shutdown to labor, close)
  • Ensure proper archiving process for Project Historical Database (PHD)
• Client Billing
  • Prepare invoices according to authorized agreements 
  • Transfer incorrect labor and expense charges as necessary (patches)
  • Verify that all client requirements are met during the billing process; verify uncertainties with PM and client; review and interpret proposal/contracts/PO 's.
  • Maintain WIP to <45 days
• Assist PMs with Aged A/R and Collections
  • Notify PM as project invoices age > 60 days
  • Prepare client statements upon request
  • Revise and/or resubmit invoices upon PM/client request
  • Contact (and follow up) with client per PM advisement
  • Adjust/Write off uncollectible invoice balances
• Coordinate with Asst Controller and Division Managers to discuss billing and earnings process concerns
  • Recognize and forecast concerns before they get out of hand
• Occasional travel may be required.
• Valid driver's license required. May be waived for international assignments.

Qualifications:

• Associate degree in Business Administration preferred with a concentration in accounting courses.
• Eight (8) or more years experience in general accounting preferred.
• Personal computer experience required.

Benefits:
Hired employees will receive great benefits along with an extremely competitive compensation package. Benefits include Health, Dental, Vision, Life, Disability, Holidays, Personal Time Off and 401K & IRA and more.