Pastor's Assistant/Parish Office Bilingual French Secretary - Saint Louis Parish - Washington DC

Pastor's Assistant/Parish Office Bilingual French Secretary (part time) - Saint Louis Parish - Washington DC Job Category : Parish Administration Requisition Number : PASTO002899 Apply now Full-Time On-site Locations Showing 1 location Description The Archdiocese is seeking a Parish Secretary Assistant for Saint Louis, French speaking Parish in Washington. This role reports to and performs general secretarial support for the Pastor to include: typing, establishing/maintaining database for mailing lists and reports, managing telephone calls, maintaining office calendar, weekly parish bulletin, handling correspondence, document preparation, scheduling appointments and volunteers, managing office inventory/purchasing, sacramental document preparation, scheduling meetings and events, managing sacramental inventory/purchasing, as well as other duties. Most of the work (95%) is being done in French language, since Saint Louis Catholic Parish is full French speaking as everything is for French speaking language (38 nationalities - 95% of pastoral care & activities are in French). This role supports a French speaking parish of the Latin Rite of the Roman Catholic Archdiocese of Washington who maintains separate canonical and corporate identities while maintaining unified operations. Duties and Responsibilities Provides receptionist services for the office. Transcribes and forwards clear and accurate messages. Greets and meets visitors & vendors. Provides secretarial and clerical services to the Pastor. Prepares regular and bulk mailing. Prepares regular and occasional documents for the Pastor. Work each week with the Pastor in reflection on Mission & pastoral care. Maintains files for religious education, formation, and catechesis and all the other activities. Screens and distributes mail, email, calls and other related material. Maintains filing system. Manages office inventory of general supplies. Provides recordkeeping services for the office (e.g., directory, mailing list, events). Coordinates and schedules volunteers in the office. Oversees parish bulletin creation, printing and delivery. Assists various ministries with document production, signs, and communications. Attends pastoral council committee meetings, taking notes and producing minutes. Maintains filing system for all contracts, equipment, rentals, and property. Maintains Mass intention records, stipends, and card mailing. Maintains files for property renovation and design. Manages inventory of sacramental records supplies, sacramental administration [baptism, confirmation, marriage, funeral]; maintains the seals of each parish. Maintains parish databases; ParishSOFT. Maintains parish website and social media outlets. Interacts with the Archivist of the Archdiocese of Washington for special cemetery and sacramental records projects. Prepares parish activities. Opens and/or closes the office. Qualifications Required Education and Experience Must be fluent in French both oral and written. Important: 95% of the activities take place in French in a community of 38 nationalities . Perfect command of French (oral and written) and good knowledge of Francophone culture. 3 to 5 years of administrative experience. High school diploma required. Advanced skills in MS Office (Word, Excel) required and knowledge of ParishSOFT software a plus. This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This role supports one French speaking personal parish of the Latin Rite of the Roman Archdiocese of Washington who maintain separate canonical and corporate identities while maintaining unified operations. All working hours to be maintained on the Archdiocesan Workforce Management System. Confidentiality of parishioners’ information and contributions is vital in order to serve the Mission of Evangelization and the good of the parishioners, and includes attendant clearance paperwork from the Archdiocese. Position Type/Expected Hours of Work This is a full time role with excellent benefits. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr ADW