Payroll Administrator

Payroll Administrator

Founded in 2010, Centric has grown into one of the most recognized general contractors in Kansas City and is active in its business, civic, and philanthropic communities. The company serves the workplace, retail, healthcare, institutional, industrial, hospitality, multi-family, and single-family residential markets, and has grown to 165 associates and $230 million in revenue from its home in Kansas City's Crossroads Arts District. Most importantly, Centric prides itself on helping make Kansas City a cooler place to live, work, and play by building our city and its stories...from the ground up.

Position Objective

The Payroll Administrator is responsible for end-to-end payroll processing and related administrative support, ensuring accurate, timely, and compliant payroll operations. This role partners closely with Finance and Human Resources to support employees, leadership, and external stakeholders while maintaining strict confidentiality. A high level of attention to detail, critical thinking, and understanding of downstream impacts is essential to success.

Essential Job Functions

Payroll Processing & Administration

• Enter, maintain, and audit payroll data including hourly rates, salaries, bonuses, per diem, time worked, paid leave, deductions, and employee changes
• Ensure timely and accurate processing of all payroll transactions including wages, benefits, garnishments, taxes, and other deductions
• Prepare and maintain detailed payroll records, reports, and supporting documentation
• Prepare and file quarterly payroll tax returns (941) and annual filings (W-2, W-3)
• Process Verification of Employment (VOE) requests
• Maintain organized payroll and personnel-related records and support document management processes

Certified Payroll & Compliance

• Lead certified payroll processes, ensuring full compliance with prevailing wage requirements
• Track and verify prevailing wage rates and ensure accurate application across projects
• Prepare and submit certified payroll reports in accordance with federal, state, and project requirements
• Support and maintain accurate MBE/WBE reporting related to payroll
• Ensure compliance with all federal, state, and local payroll laws and wage and hour regulations

Reconciliation, Analysis & Job Costing

• Reconcile payroll transactions to the general ledger and investigate discrepancies through root-cause analysis
• Accurately allocate and post labor costs to appropriate jobs/projects based on timesheets and job costing structures
• Analyze payroll data to identify errors, inconsistencies, and trends
• Proactively resolve discrepancies with a clear understanding of downstream impacts to accounting, job costing, and operations
• Apply knowledge of construction industry payroll practices and job costing principles to ensure accuracy

Support of Finance & Human Resources

• Partner with Finance to ensure accurate labor costing, job cost allocations, and alignment between payroll and financial reporting
• Support month-end and year-end close processes by providing payroll data, reconciliations, and analysis
• Collaborate with HR on employee data changes, benefits deductions, and payroll-related employee matters
• Assist in improving processes and internal controls that impact payroll accuracy and reporting
• Serve as a resource to employees and leaders regarding payroll inquiries, ensuring clear, timely, and professional communication

Qualifications and Requirements

Basic Qualifications

• High school diploma or equivalent
• Minimum 3-5 years of experience in Payroll, Accounting, or Human Resources
• Experience in the construction industry or a related field preferred
• Intermediate knowledge of Microsoft Excel

Knowledge, Skills, and Abilities

• Strong attention to detail with a high degree of accuracy
• Investigative mindset with the ability to identify, analyze, and resolve discrepancies
• Solid understanding of payroll processes, including taxes, compliance, and internal controls
• Knowledge of construction industry payroll practices, including job costing and labor allocations
• Strong understanding of how payroll impacts financial reporting and related business functions
• Working knowledge of GAAP and financial data relationships
• Excellent organizational and time management skills with the ability to meet deadlines
• Excellent communication skills with the ability to build relationships across departments and levels of the organization
• Ability to clearly explain payroll concepts and resolve issues with employees and leadership
• High level of integrity and ability to maintain strict confidentiality
• Proficiency with or ability to quickly learn payroll systems and related technologies
• Demonstrates initiative, accountability, and the ability to work independently
• Maintains professionalism and composure in complex or sensitive situations

Superior Benefits Package

• Unlimited PTO
• 100% Employee-owned!
• One month Sabbatical after seven years of continuous service
• Affordable, quality medical, dental, and vision insurance
• HSA with company match
• Company-paid life and disability insurance
• Company provided laptop and cell phone
• 401k plan with company contributions
• 529e college savings plan with company contributions
• Tuition reimbursement
• Student loan repayment assistance

Centric is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.