Administrative Assistant / Executive - Orlando, Florida Jobs

Administrative Assistant Specialist

You will be the Administrative Assistant Specialist for the Vice President of Hypersonic and Strike Systems (HSS) and Vice President of the Joint Air-to-Surface Stand-off Missile (JASSM) responsible for delivering seamless executive support and ensuring optimal JASSM program operations. What You Will Be Doing As the Administrative Assistant Specialist, you will be responsible for providing administrative support to the HSS VP, JASSM VP, and JASSM senior staff. You will play a vital role in ensuring the smooth operation of our office by performing a wide range of administrative duties and office management tasks.

Provide administrative support to senior leaders and staff, exercising discretion and sound judgement in handling confidential and sensitive information

Coordinate travel arrangements, reconcile expense reports, and ensure compliance with company policies and procedures

Manage complex calendars, coordinate meetings and appointments, and organize VIP visits and special events with precision and attention to detail

Develop and maintain effective correspondence management, ensuring timely and professional communication with internal and external stakeholders

Create and edit presentations, documents, memos, and reports, utilizing excellent writing and communication skills to produce high-quality materials

Why Join Us The ideal candidate is collaborative, detail-oriented, and thrives in a fast-paced environment supporting high-impact programs. This role offers direct interaction with senior leadership, visibility across critical missile programs, and the opportunity to make a tangible difference. We are committed to supporting your work-life balance and overall well-being, offering flexible scheduling options.

Further Information About This Opportunity This position is in Orlando. Discover more about our Orlando, Florida location. MUST BE A U.S. CITIZEN - This position is located at a facility that requires special access.

Basic Qualifications:

• Must be a U.S citizen and have the ability to obtain a Secret security clearance
• Must be willing to be on-site full-time
• Must have prior experience supporting senior level management (i.e. Senior Managers, Directors, and/or Executive leaders)
• Proven experience applying critical thinking to tasks and calendar prioritization
• Experience using mobile technology to handle work issues outside of normal work hours
• Proficiency in Microsoft Office including Word, Excel, Power Point, and Outlook
• Ability to manage multiple tasks simultaneously and quickly adjust to changing priorities
• Ability to maintain confidentiality, and appropriate sensitivity to all issues
• Outstanding interpersonal skills, with demonstrated ability to interface with multiple levels of management
• Experience in travel booking and expense reconciliation (preferred concur experience)
• Experience managing office supply procurement
• Ability to work well independently, but function within a team environment
• Organizational skills
• Attention to details

Desired Skills:

• 5+ years of experience as an administrative assistant, preferably in a fast-paced and dynamic environment
• Excellent communication, writing, and interpersonal skills
• Experience with Confluence and Tableau
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously
• Strong organizational and time management skills, with attention to detail and accuracy
• Discretion and sound judgment in handling confidential and sensitive information

Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration. Clearance Level: Secret

Other Important Information You Should Know:

• Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match.
• Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
• Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits. Schedule for this Position: 4x10 hour day, 3 days off per week
• Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
• The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.