Records Management Specialist

Job Description

Job Description

The main function of a Records Management Specialist is to organize, maintain, and ensure the integrity of both physical and digital records. The Records Management Specialist supports compliance, accessibility, and secure handling of sensitive documentation across departments.

Job Responsibilities:

• Organize, classify, and maintain records in accordance with internal policies and legal requirements
• Retrieve, archive, and dispose of records following retention schedules
• Conduct audits to ensure accuracy and compliance of recordkeeping systems
• Assist with digitization of physical records and manage electronic filing systems
• Coordinate with CROs, vendors, business development, IT and compliance teams to ensure secure storage and access

Skills:

• Strong organizational and analytical skills
• Ability to manage confidential information with discretion
• Familiarity with records management systems and databases
• Excellent attention to detail and accuracy
• Verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with document control software is a plus

Preferred Qualifications

• Experience working in a regulated environment such as:
• • Pharmaceutical
  • Biotechnology
  • Medical Device
  • Manufacturing
  • Quality or Compliance Operations
• Knowledge of document management systems and controlled document processes.
• Experience supporting SOP management and document lifecycle activities.
• Familiarity with records retention and compliance requirements.
• Experience with electronic document management systems such as Documentum, Veeva, or similar platforms.
• Experience coordinating document remediation or system migration projects.

Education/Experience:

• High school diploma or GED typically required; associate or bachelor's degree preferred.
• 2-4 years of experience in records management, administrative support, or a related field.