Administrative Coordinator

Job Description About the Role Pinnacle Partners is recruiting for a Central Service Coordinator for a direct-hire opportunity in Indianapolis. This position is fully onsite and offers a Monday-Friday schedule from 8:00 a.m.-4:30 p.m. The Central Service Coordinator will support back-office operations, with a strong focus on maintaining accurate paper and electronic files. Key Responsibilities: Maintain paper and electronic grant files, including scanning documents and attaching applications, reports, and other documents to the appropriate electronic files Provide back-up receptionist coverage, including answering and transferring calls and greeting staff and visitors Process UPS mailings, labels, postage, and other mailing requests Provide back-up support for daily incoming and outgoing mail Assist with assembling the board agenda five times per year Coordinate copier repairs and maintenance Assist with conference room reservations and setup details Perform other basic office and clerical duties Requirements: 2+ years of professional work experience Strong attention to detail and accuracy Proven ability to collaborate and work well within a team Strong communication skills Experience with Microsoft 365, particularly Outlook and Word Comfortable providing rotating receptionist coverage Ability to handle confidential information with discretion Professional, dependable, and committed to producing accurate work Ability to manage periods of higher-volume filing while maintaining accuracy Preferred: Previous administrative, clerical, or office support experience Stable work history and demonstrated job tenure Benefits Overview: Health insurance Two retirement plans 14 holidays Vacation time Floating holidays Family illness time Short-term disability Long-term disability Explore More Administrative & Customer Service Opportunities Our Administrative & Customer Service division covers areas including: Administrative Assistant Executive Assistant Customer Service Representative Receptionist Data Entry Explore additional Human Resources roles and learn more about how we support Administrative & Customer Service professionals: or Not the right fit? We're hiring across multiple divisions: Accounting & Finance Human Resources Information Technology Engineering & Manufacturing #ID9515 Pinnacle Partners, Inc