Operations & Executive Assistant

Job Description

Job Description

Operations & Executive Assistant

San Francisco, CA | Full-time | On-site | $130K-$170K + Carry + Excellent Benefits

Our client, a high-growth venture firm, is seeking an exceptional Operations & Executive Assistant to serve as the operational anchor for its expanding San Francisco office. This high-ownership role combines executive support, investment team coordination, office management, operations, and event planning. The ideal candidate is highly organized, proactive, polished, and thrives in a fast-paced, high-growth environment where they can take ownership, anticipate needs, and build scalable processes.

This individual will provide high-level support to the firm's San Francisco Co-Founder & Managing Partner while partnering with the broader investment and operations teams to help establish the infrastructure, culture, and day-to-day operations of the growing San Francisco office.

What You'll Do

Executive Support

• Manage the Co-Founder & Managing Partner's complex calendar, including scheduling, prioritization, and coordination of internal and external meetings.
• Serve as a trusted thought partner, helping prioritize competing demands and stakeholders.
• Manage inbox triage, meeting preparation, and follow-up.
• Coordinate domestic and international travel arrangements and detailed itineraries.
• Process and track expenses.
• Oversee meeting logistics across internal and external stakeholders.
• Anticipate needs and proactively manage day-to-day responsibilities.

Investment Team Support

• Provide high-touch administrative, travel, and logistical support to the San Francisco investment team.
• Coordinate meetings, schedules, travel, and team logistics.
• Maintain trackers, Notion pages, templates, and other operational systems.
• Help create and refine processes that improve team efficiency, communication, and organization.

Office Management & Operations

• Support the launch and ongoing operations of the firm's San Francisco office.
• Manage vendor relationships, facilities, office supplies, and daily workplace operations.
• Coordinate office setup, maintenance, and facilities-related projects.
• Foster a warm, polished, and welcoming office environment.
• Support new hire onboarding and contribute to building a strong office culture.
• Take ownership of special projects and provide support across the broader team as needed.

Events & Stakeholder Experience

• Plan and execute bespoke dinners, founder gatherings, investor events, and other special programs.
• Manage event logistics from start to finish, including vendor selection, invitations, scheduling, and guest experience.
• Communicate professionally with founders, portfolio executives, investors, and other senior stakeholders.
• Ensure every event reflects the firm's high standards and delivers a thoughtful, polished experience.

Cross-Office Operations

• Partner closely with the Southern California operations team to establish consistent processes and operating standards.
• Help develop shared playbooks, systems, and best practices across offices.

What We're Looking For

• Previous experience in an Executive Assistant, Office Manager, Operations, Workplace Experience, or similar role, ideally within venture capital, private equity, technology, a founder-led environment, or another high-growth setting.
• Experience supporting senior executives, founders, or investment professionals preferred.
• Highly organized, proactive, and resourceful, with exceptional attention to detail.
• Strong judgment and discretion when handling sensitive and confidential information.
• Excellent communication, calendar management, and organizational skills.
• Comfortable working in a fast-paced, ambiguous environment with shifting priorities.
• High emotional intelligence and the ability to build relationships with a wide range of personalities and stakeholders.
• Service-oriented, polished, professional, and low-ego.
• Strong sense of ownership with the ability to work independently and anticipate needs.
• Tech-savvy and eager to learn and leverage new tools and systems.
• Proficiency with Google Workspace, Slack, Notion, and Adobe Creative Suite preferred.
• Comfortable leveraging AI tools to improve workflows, processes, and efficiency.
• Strong event planning, project management, and logistical coordination skills.

Schedule & Location

Full-time, on-site position based in San Francisco, CA, in the Presidio.

Compensation

$130,000-$170,000 annually, depending on experience and qualifications, plus carry and excellent benefits.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: -privacy-notice/.