Accounts Payable Specialist

Job Description

Job Description

Description:

The Accounts Payable Specialist plays a vital role in supporting the financial operations of the school, ensuring the efficient processing of accounts payable transactions, managing purchase orders, and assisting in budgeting and financial planning. This individual will work closely with internal departments to ensure accurate and timely processing of invoices and payments, while also supporting budget tracking and financial stewardship.

Requirements:

Qualifications:

• A vibrant and growing personal relationship with Jesus Christ, with a clear Christian testimony.
• A Christian role model who follows biblical principles in attitude, speech, and actions towards others.
• Ability to handle sensitive and confidential information with discretion.
• Bachelor's degree preferred.
• Experience in finance, particularly in a school or nonprofit environment, preferred.
• Proficiency in QuickBooks required; QuickBooks Online experience preferred.
• Proficiency in Microsoft Office Suite (Excel, Word) and Google Suite.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.

Responsibilities:

Accounting:

• Oversee and manage the accounts payable process, ensuring timely and accurate processing of all invoices.
• Assist with the creation, tracking, and management of purchase orders, ensuring proper approval before payment processing.
• Collaborate with school departments to confirm budget allocations and ensure compliance with financial policies and procedures.
• Ensure that all vendor payments are processed in accordance with payment terms and the school’s financial policies.
• Reconcile accounts payable reports and coordinate with vendors to resolve any discrepancies or issues promptly.
• Maintain an organized and accessible filing system for all accounts payable documentation.
• Support the Finance Director in managing the school’s cash flow by ensuring timely payments and adherence to budgets.

Budget Assistance:

• Assist with the preparation of annual budgets by compiling data from various departments.
• Monitor budget tracking for departmental expenditures and ensure that spending stays within allocated limits.
• Provide reports on spending patterns and assist in identifying areas for cost-saving opportunities.
• Work with department heads to review and reconcile budget expenditures and ensure proper allocation of funds.

Financial Reporting and Communication:

• Prepare and provide regular reports on accounts payable status, highlighting any discrepancies or delayed payments.
• Communicate with vendors and departments to resolve billing issues, discrepancies, or concerns.
• Coordinate with other departments to ensure accurate and up-to-date budget tracking and financial recordkeeping.
• Assist in the preparation of financial reports for internal stakeholders and auditors as needed.

Support:

• Assist with the annual audit process, ensuring timely and accurate documentation for review.
• Aid in the application and processing of any applicable grants or scholarships as it relates to accounts payable.
• Participate in school events as needed to promote transparency and engagement in financial matters.

Growth:

• Participate in professional development opportunities to enhance financial knowledge and skills.
• Regularly review accounts payable processes and suggest improvements to increase efficiency and accuracy.
• Assist in developing best practices for budgeting and financial management within the school.
• Develop relationships with other financial professionals in Christian centers to exchange best practices and ideas for improvement.