Senior Accounts Payable Associate

Job Description

Job Description

Job Title: Senior Accounts Payable Associate

Job Description

The Senior Accounts Payable Associate oversees the daily accounts payable cycle, ensuring invoices, payments, and expense reports are processed accurately and on time. This role manages integrated invoice batches, payment requests, and vendor allocations while supporting process improvements and team training within the accounts payable function.

Responsibilities

• Monitor and post daily integrated accounts payable invoice batches to the accounting system.
• Review, edit, and approve daily invoice batches prepared by the accounts payable team to ensure accuracy and completeness.
• Process stop payment requests, obtain cleared check copies, and handle voided checks in accordance with established procedures.
• Research outstanding operating account checks and checks that have been returned, resolving issues promptly.
• Record all wire payments in the Business Central accounting system with proper coding and documentation.
• Process cashiers checks as needed, ensuring appropriate approvals and supporting documentation.
• Review, approve, and allocate p-card transactions for the accounts payable purchasing card program.
• Review, edit, and process invoice integration spreadsheets in Business Central to maintain accurate financial records.
• Create journal entries for national vendor allocations, ensuring proper account coding and adherence to accounting standards.
• Process vendor invoices and employee check requests using the Procure-to-Pay system, following accounts payable policies.
• Assist in the timely processing of employee expense reports in the Concur system, ensuring compliance with expense policies.
• Assist in monthly research and reconciliation of open invoices and credit memos to resolve discrepancies and maintain clean vendor accounts.
• Support the training of new employees on accounts payable policies, procedures, and systems.
• Perform other accounts payable and related duties as assigned to support the finance team.

Essential Skills

• At least 3 years of accounts payable experience, including invoice processing and payment handling.
• Strong proficiency in accounts payable processes, including invoice review, approval workflows, and reconciliation.
• Hands-on experience with invoice processing, including integrated invoice batches and vendor payment cycles.
• Ability to manage p-card transactions, including review, approval, and allocation of charges.
• Proficiency with Microsoft Excel for tracking, reviewing, and reconciling accounts payable data.
• Experience researching outstanding checks, returned checks, and open invoices to resolve payment issues.
• Ability to create and post journal entries related to vendor allocations and other accounts payable activities.
• Attention to detail and accuracy in processing invoices, payments, and expense reports.
• Strong organizational skills to manage multiple tasks and deadlines within the accounts payable function.

Additional Skills & Qualifications

• Experience working with Business Central or similar accounting systems.
• Familiarity with Procure-to-Pay systems for vendor invoices and employee check requests.
• Experience using Concur or similar expense reporting systems.
• Ability to support and train new team members on accounts payable policies and procedures.
• Strong communication skills to collaborate effectively with internal stakeholders and vendors.
• Comfort working in a fast-paced environment where priorities may shift.
• Interest in being considered for a future permanent role in accounts payable.

Work Environment

This position is based on-site in Columbia, with standard working hours from 8:00 a.m. to 5:00 p.m. The role operates in a professional office environment within a finance and accounting team, using systems such as Business Central, a Procure-to-Pay platform, Concur, and Microsoft Excel. The work involves regular interaction with colleagues across departments and vendors, and requires professional office attire appropriate for an on-site corporate setting.

Job Type & Location

This is a Contract position based out of Columbia, MD.

Pay and Benefits

The pay range for this position is $29.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Columbia,MD.

Application Deadline

This position is anticipated to close on Oct 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.