Human Resources Coordinator

Job Summary Provides department support in a full range of HR functional areas including recruiting, pre‑boarding, onboarding, off‑boarding, record keeping, employee communications, data entry in HR systems, implementing HR initiatives and events. Supports administrative aspects of employee relations and compliance activities. Essential Duties and Responsibilities Supports recruiting process for contracted positions including but not limited to: Schedules interviews for candidates, calendaring meetings, problem‑solving, and communication with candidates and vendors. Manages contractor timesheets. Answers incoming calls and inquiries from employees. Process HRIS request (ADP, Workforce). Maintain personnel files and HR spreadsheets. Assist employees with general questions and concerns including employee self‑serve training. Create, and distribute company memos as needed or required. Work closely with temporary agency onsite personnel to collect and process timecards. Make copies of files. Enters employee transactions in the HR systems. Responds to employee inquiries regarding policies, procedures, and programs. Supports administration of various compliance and employee programs such as unemployment claims administration, and other functional activities. Assists with the planning and execution of employee activities and programs handling respective logistics, and leads the Employee Engagement Committee. Creates communications to publicize upcoming employee events using the different available communication channels. Develops and maintains standard work instructions for processes and tasks in assigned areas of responsibility. Develops subject matter expert knowledge and expertise in assigned areas of responsibility and cross‑trains others as necessary. Assists with preparation of reports (e.g. weekly exceptions report, ADP payroll audits). Provides administrative support to the department. Performs other duties as assigned. Minimum Qualifications Education: Requires a High School diploma OR Associate’s degree in HR, business, or relevant field experience strongly preferred. Experience: Requires minimum 1 - 3 years’ experience in similar role in fast‑paced manufacturing environments. Experience with HR information systems, Success Factors and ADP, Excel, pivot tables, Word, mail merges, and experience in Monday a plus. Knowledge, Skills & Abilities: Bilingual English Spanish is a must. Intermediate‑advanced proficiency in Word, Excel, PowerPoint. Proficient in the use of HRIS, Time & Attendance/Payroll System, ATS, LMS (Success Factors, ADP Workforce, preferred). Problem solver with a positive attitude and ability to make appropriate decisions. Intermediate‑advanced math skills. Strong planning skills and critical thinking ability with orientation for continuous improvement. Highly effective communication skills (verbal & written) with strong interpersonal effectiveness and the ability to work with all levels in the organization and across cultures. Flexibility in dealing with a variety of business partners, situations and requirements while remaining calm under pressure of multiple tasks and demands. Key Competencies: Ability to effectively organize, manage time, and prioritize work. Strong attention to detail. Orientation to results. Confidential handling of sensitive matters. Highly customer focused (approachable, builds rapport) with the ability to develop solid positive relationships at all levels within the organization. Ability to effectively interact with different levels of employees. Effective communication skills in English and Spanish. May require flexible hours to ensure coverage of all shifts. Supervisory Responsibilities: None Physical Requirements Regularly required to walk, sit and stand for prolonged periods of time. Gross manual dexterity (operating a motor vehicle) is also required. Ability to reach with arms and hands; bend, kneel, crouch and/or crawl as well as the ability to see and hear. Able to work overtime and on weekends when required. Ability to sit for long periods of time. Ability to move about in office, warehouse and manufacturing facilities. It might require minimum business travel. Manufacturing Environment – safety gear such as boots, glasses and earplugs will be required and provided. Exposure to disagreeable elements is limited. Office – The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds. Safety: The incumbent must be able to perform this job safely without endangering the health or safety of self or others. Pay Rate: $30/hour #J-18808-Ljbffr