Payroll Specialist/HR Coordinator

Job Description

Job Description

Key Responsibilities

• Process weekly, biweekly, or semimonthly payroll for employees accurately and on schedule
• Maintain and update payroll records, including employee earnings, deductions, benefits, and tax information
• Review timesheets, attendance records, and payroll reports for accuracy
• Calculate overtime, bonuses, commissions, and other special payments
• Ensure compliance with payroll laws, tax regulations, and company policies
• Prepare and file payroll tax reports and other required documentation
• Coordinate payroll-related activities with Human Resources and Accounting teams
• Respond to employee inquiries regarding pay, deductions, taxes, and benefits
• Reconcile payroll accounts and assist with audits
• Maintain confidentiality of employee and company payroll information
• Support year-end payroll activities, including W-2 preparation and reporting

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred
• 2+ years of payroll processing experience
• Knowledge of payroll systems and payroll regulations
• Proficiency in Microsoft Excel and payroll software
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Ability to handle sensitive information with discretion

Preferred Skills

• Experience with payroll software such as ADP Workforce Now, Paychex Flex, or Workday
• Certified Payroll Professional (CPP) certification is a plus
• Familiarity with multi-state payroll processing
• Understanding of wage and hour laws