In-person Office Support Staff

Tempus Unlimited, Inc. is a nonprofit organization that provides community-based services to empower children and adults with disabilities to live as independently as possible in the least restrictive environment. The agency, through its programs and services, encourages the inclusion of people with disabilities into the mainstream of society, including social, recreational, family and work activities.

The In-person Office Staff is to perform numerous clerical and administrative duties to support the Regional Liaison Department.

• In-person
• $19.50 an hour
• Full time, 35 hours a week
• Monday - Friday, 8:30am to 4:30pm
• West Springfield office location

Essential Functions

• Scanning documents that are dropped off at the office (ex.: timesheets, new hire paperwork, e-Timesheet agreements, etc...)
• Labeling the documents with the scan folder
• Retrieving paperwork left in the drop box
• Help in creation of verification of employment letters, W-2, and pay stubs
• Ensuring adequate supply of forms available in the lobby
• Maintaining an inventory of forms
• Assist with checking in visitors and handing out tickets
• All other duties assigned by management

Competencies

• Attention to detail
• Ability to multi-task and meet deadlines
• Ability to work efficiently as a team player, as well as, individually with minimal direction
• Self-motivated
• Good organizational skills
• Able to consistently maintain and build positive working relationships
• Willing to learn new information daily
• Familiarity with office machines, equipment and software
• Punctual and dependable
• Professional, friendly and understanding
• Positive attitude
• Ability to maintain confidentiality
• Perform all other duties as may be required

Education

• High School Diploma

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Travel

No travel is required for this position.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

Tempus Unlimited offers great benefits that foster a happy fulfilling human work experience. We also have an array of growth opportunities for our employees to develop your career and enhance your experience.

• Sign on bonus
• Work/Life Balance
• Paid time off - 25 days per year for full time staff
• 14 paid Holidays
• Tempus Wellness - Medical, Dental, Dependent Care Reimbursement, FSA and HSA
• Basic Life, Short Term and Long-Term Disability
• On-site gym (Stoughton Location) and wellness initiatives
• Annual Reviews with merit-based increases
• Employee Recognition Program
• Financial Wellness - 403(b) Retirement Plan with matching
• Continuing Education, Training and Advancement opportunities

Work Authorization/Security Clearance

All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts.

EEO Statement

Equal Employment Opportunity is a fundamental principle at Tempus Unlimited, Inc. where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.