Senior Medical Secretary

Emory Healthcare Administrative Assistant

Be inspired. Be valued. Belong.

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:

• Comprehensive health benefits that start day 1
• Student Loan Repayment Assistance & Reimbursement Programs
• Family-focused benefits
• Wellness incentives
• Ongoing mentorship, development, leadership programs...and more

Job Description

JOB DESCRIPTION:

• Under minimal supervision, answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller/visitor to appropriate staff member.
• Greets visitors in a courteous manner.
• Receives, opens, dates, and distributes incoming mail to appropriate employee.
• Prepares and mails outgoing correspondence and information.
• Sets up, organizes, and maintains various departmental and/or patient files according to established procedures.
• Retrieves appropriate information upon request for internal and external use.
• Arranges and schedules appointments and regular or intermittent meetings for one or more managers.
• Prepares daily schedules, prioritizes requests for meetings, and makes and confirms travel arrangements.
• Schedules and coordinates meetings and/or special events.
• Takes minutes as requested. Takes and/or transcribes dictation.
• Types medical reports and summaries, patient histories, operative notes, proposals, manuscripts, and letters requiring a knowledge of medical terminology from rough draft to final copy.
• Proofreads generated documents for grammar, punctuation, spelling and factual correctness and conformance to policies.
• Advises writer or supervisor of policy deviations.
• Assists in preparing and completing special projects.
• Communicates and implements office procedures for recordkeeping, filing, ordering of supplies and confidential information.
• May supervise or direct the work of student and/or regular employees. May interview applicants and provide input to performance evaluations.
• Tracks vacation and back up coverage schedules.
• Processes employee time cards and other employee transactions after review and approval.
• Initiates, processes and maintains records and invoices on purchases, reimbursements, receipts and related financial matters.
• Prepares charge sheets and bills patient for outpatient and inpatient services as necessary.
• Maintains budget records and assists in examining and highlighting variances in budget reports.
• Informs supervisor of status of accounts.
• Operates standard office equipment including telephones, copiers, fax machines, and computers.
• Inventories, orders, and maintains office supplies and forms.
• Completes purchase requisitions and receives supplies.
• Enters, updates, maintains, compiles and retrieves data from computer databases.
• Documents how to access files.
• Generates regular or special reports and/or statistics after collecting and organizing data.
• Performs other related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent.
• Three years of medical secretary experience.
• An advanced knowledge of medical terminology.
• Previous experience with various personal computer software applications.
• Positions within this classification may require the ability to type or keyboard 50 accurate words per minute.

Preferred Qualifications:

• Experience in Medical Staff Services, credentialing, or hospital administration.
• Experience supporting Medical Staff committees.
• Familiarity with credentialing software systems and regulatory standards.
• Associate's degree or higher in Healthcare Administration or related field.

PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.

ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at View email address on click.appcast.io. Please note that one week's advance notice is preferred.