Secretary (Office Automation)

Internal Revenue Service

Job Title

Duties

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

1. Serves as the liaison between the manager and his/her key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with Headquarter and Program Officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.

2. Acts as office manager for the office and ensures that the practices and procedures used by secretaries and administrative staff in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries and administrative staff in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.

3. Exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most administrative business involving established policy or routine matters.

4. Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by an appropriate segment of the organization. Ensures the follow-up action is accomplished.

5. Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the manager in preparation for conferences.

Standard Position Descriptions (SPD): PD92940 Visit the IRS SPD Library to access the position descriptions.

Apply

Vacancy posted 3 days ago

Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Lincoln, NE vacancy

Secretary (Office Automation)
...by scheduling, canceling and shifting appointments based on the manager's commitments.Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when...
Work at office
Shift work
Internal Revenue Service
Lincoln, NE
3 days ago
Secretary (Office Automation)
Large Business & International WHAT IS LARGE BUSINESS & INTERNATIONAL? A description of the business units can be found at: Position(s) are to be filled in following area(s): LBI - Director Withholding Exchange/International Individual Compliance - DFO, Exchange ...
Work at office
US Government Jobs
Lincoln, NE
2 days ago
Secretary
...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. On own...
Work at office
Treasury Department
Lincoln, NE
7 hours ago
Executive Admin
...service delivery. The role requires strong organizational skills, the ability to maintain confidentiality, and proficiency in Microsoft Office. Candidates should possess a minimum of four years in administrative roles and two years of supervisory experience. A Nebraska...
Work at office
Bryan Health
Lincoln, NE
3 days ago
Patient Access Representative
...skills, with the ability to manage high-volume workloads and resolve routine discrepancies independently. Proficiency in Microsoft Office and data entry, combined with a commitment to maintaining patient privacy and adherence to all regulatory standards, is required to...
Work at office
CommonSpirit Health
Lincoln, NE
3 days ago
Virtual EA
$52k
...bulletin and its informational inserts. Data entry, organization and coordination of the Annual Report. Order supplies for the WPC offices. Prepare memos to Session Ministries and Committees from staff members. Organize and email packets for monthly Session meetings. Send...
Work at office
Full time
For contractors
Remote work
Westminster Presbyterian Church
Lincoln, NE
3 days ago
Executive Administrative Assistant
...workflow, staffing coverage, and service delivery of the executive office. This role leads the Executive Assistant/Reception team,... ...field; four (4) years of experience performing administrative/secretarial functions; at least two (2) years of supervisory experience leading...
Work at office
Flexible hours
Bryan Health
Lincoln, NE
3 days ago
Executive Assistant
...level administrative support experience. Experience supporting multiple senior leaders preferred. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational, time management, and problem-solving skills. Reasons You’ll Love...
Work at office
Temporary work
Flexible hours
SupportFinity
Lincoln, NE
4 days ago
Patient Registration Coordinator
$19 per hour
...diploma or equivalent Previous healthcare or administrative experience Comfort with electronic health record systems and basic office software Bonus points: insurance verification experience and/or bilingual skills to better serve our diverse patient community...
Work at office
Full time
Day shift
South Lincoln Family Physicians P C
Lincoln, NE
7 days ago
EXECUTIVE ASSISTANT
...Full Time Clerical OFFUTT AFB, OFFUTT AFB, NE, US 2 days ago Requisition ID: 1215 Executive Assistant needed to support the 55th Wing Office of the Staff Judge Advocate at the Offutt AFB. Job Responsibilities: Serve as the primary point of contact between leadership and...
Work at office
Full time
Americas-Staffing-Partner-Inc
Lincoln, NE
2 days ago
Patient Care Coordinator
...Patient Care CoordinatorAdministrative Assistant needed in our fast-paced office. Looking for enthusiasm, honesty, and great attendance. Skills include answering phones, scheduling appointments across several locations, liaising with customers, attention to detail, organizational...
Work at office
Full time
Beltone
Lincoln, NE
3 days ago
Patient Care Coordinator
...financial responsibility, and any authorization requirements. Collect copayments, balances, and process patient payments according to office procedures Communicate effectively with therapists regarding scheduling needs and patient concerns Answer multi-line phones...
Work at office
Lincoln Orthopedic Physical Therapy
Lincoln, NE
4 days ago
Executive Assistant to the President and Provost
...Coordinate administrative support for academic committees; Supervise and mentor administrative assistant; Ensure smooth day-to-day office operations and foster a positive, service-oriented environment. Required Qualifications ~3-5+ years of progressively...
Work at office
Full time
Part time
Immediate start
Flexible hours
Nebraska Wesleyan University
Lincoln, NE
4 days ago
Patient Access & Front Desk Coordinator
...Sciences in Lincoln, NE seeks an administrative specialist to provide front-line scheduling, registration, reception, and routine office coordination for patient access. The role involves appointment scheduling, data entry, patient communication, answering calls, greeting...
Work at office
Bryan College of Health Sciences
Lincoln, NE
1 day ago
Document Automation Specialist
...the latest Document Services available, e.g., printing, document automation, and equipment management technologies. Provides advice and... ...customer issues. Utilizes advanced features of Microsoft Office and Adobe. B. Education Substitution: Such education must demonstrate...
Work at office
Full time
Remote work
Defense Logistics Agency
Lincoln, NE
1 day ago
Patient Care Coordinator
...outreach, including annual and medically necessary appointments. Assist in maintaining an organized, clean, and patient-ready front office environment. Perform other duties as needed and as assigned by the Practice Manager, Assistant Practice Manager and/or...
Work at office
Full time
AEG Vision
Lincoln, NE
6 days ago
Patient Service Representative
...multi-tasker, resilient and self-disciplined in time management PC literate Windows operation system environments and Microsoft Office tools; e.g., Word, Excel TELCOR is an equal opportunity employer and all qualified applicants will receive consideration for employment...
Work at office
TELCOR Inc
Lincoln, NE
6 days ago
Dental Office Assistant - Business Assistant
...Elisha Ricker Heartland Dental supported hygienist Dental Office Assistant - Business Assistant Experienced Dental Assistant Needed This is where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring...
Work at office
Full time
Heartland Dental
Lincoln, NE
4 days ago
Documentation Specialist
$36.06 - $40.87 per hour
...understanding of English grammar. Knowledge of desktop publication tools from Adobe and Microsoft. Strong editing skills. Microsoft Office Products (Word, Excel, Visio, PowerPoint) Ability to understand and articulate technical requirements and translate their...
Work at office
Contract work
ASM Research, An Accenture Federal Services Company
Lincoln, NE
5 days ago
Front Desk & Administrative Assistant
...with employees and visitors Strong verbal and written communication skills Basic computer skills, including email, Microsoft Office, and the ability to learn other software as needed Organized, dependable, and detail-oriented Able to manage multiple tasks and...
Work at office
Monday to Friday
TMCO Inc
Lincoln, NE
1 day ago
Office Administrator
...missing orders or invoices and support credit processes, including processing new credit applications. Perform general clerical and office support duties, including sorting and distributing mail, filing invoices and tickets, photocopying, and maintaining organized...
Work at office
Flexible hours
NEBCO Realty Group
Lincoln, NE
4 days ago
Office Administrator
...Support Position This position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides customer service. Duties may vary...
Work at office
Work experience placement
Local area
Long distance
Flexible hours
Weekend work
Afternoon shift
HomeServices of America Inc
Lincoln, NE
4 days ago
OFFICE ASSISTANT
$16 per hour
...We are hiring immediately for a full time OFFICE ASSISTANT position. Location : Nebraska Athletics - 1210 Vine Street, Lincoln, NE 68588. Note: online applications accepted only . Schedule : Full time schedule. Monday through Friday, 6:30 am to 2:3...
Work at office
Hourly pay
Full time
Part time
Local area
Immediate start
Remote work
Monday to Friday
Flexible hours
Compass Group
Lincoln, NE
4 hours ago
Front Desk Administrative Receptionist Position
...accurate information flow and professional customer service. Success in this role requires strong organization, attention to detail, proficiency in Microsoft Office, and the ability to prioritize in a fast-paced, safety-focused environment with strict quality standards.
Work at office
Consolidated Precision Products
Lincoln, NE
7 days ago
Records Clerk/Cashier
$35.26k
...files and related documents; performing data entry, receiving fees/fines and other payments, and performing other performs general office duties.Location:575 South 10thLincoln, NE 68508Salary and Compensation:Starting Salary: $35,264.16 annually (Hiring Rate).Immediate...
Work at office
Permanent employment
Local area
Immediate start
Trial period
Work visa
State of Nebraska
Lincoln, NE
5 days ago
Executive Team Assistant
About us UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more...
Flexible hours
UBS
Lincoln, NE
3 days ago
Business Intelligence Analyst - In Office, Lincoln, NE only
...Microsoft Excel, and skills in SQL, Tableau, Microsoft Power BI, and/or R/Python are preferred. Assume other duties as assigned. In Office Position. 4.5 day regular work week. Ability to commute daily to local office is required. Excellent oral and written...
Work at office
Local area
Flexible hours
Sandhills Global
Lincoln, NE
3 days ago
Document Specialist
...checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording. Reviews tract files for completeness and compliance with the approved Project...
Work at office
Full time
Temporary work
Part time
Local area
TRC Companies, Inc.
Lincoln, NE
2 days ago
OFFICE ASSISTANT (FULL TIME)
$16 per hour
...We are hiring immediately for a full time OFFICE ASSISTANT position. Location : Nebraska Athletics - 1210 Vine Street, Lincoln, NE 68588. Note: online applications accepted only . Schedule : Full time schedule. Monday through Friday, 6:30 am to 2:30 pm. Further...
Work at office
Hourly pay
Full time
Part time
Local area
Immediate start
Remote work
Monday to Friday
Flexible hours
Flik Hospitality Group
Lincoln, NE
4 days ago
Manager or Senior Manager, Tax, Family Office
...Senior Manager Private Markets to join our Business Tax Services practice. Responsibilities:Serve as the trusted advisor to family offices on strategic, operational, and financial mattersDirect tax compliance and consulting services for multi-generational family and private...
Work at office
Local area
KPMG
Lincoln, NE
4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!