Legal Team Assistant

Job Description

Our client is a premier international law firm. They seek a Legal Team Assistant to join their Manhattan, NY office.

Responsibilities

• Collaborate with the team to deliver and coordinate legal administrative support; manage and route requests while ensuring quality and follow-up
• Anticipate attorney needs, plan, meet deadlines, and partner with internal departments
• Maintain accurate records in compliance with firm policies; apply records management and NetDocs standards
• Draft, edit, proofread, and format documents; support complex document preparation, filings, and presentations
• Research and compile information using databases; assist with document retrieval and data entry
• Organize and manage electronic and physical files; oversee filing, compliance, and records coordination
• Process invoices, expenses, and intake forms; ensure compliance with billing and outside counsel guidelines
• Support billing by preparing, reviewing, and tracking client invoices; ensure accuracy and timely submission
• Manage calendars, contacts, and meetings; coordinate logistics and maintain client records
• Provide administrative support by handling correspondence, calls, travel, and case documentation
• Pursue ongoing learning and stay current with firm technology and best practices

Requirements

• High school diploma or equivalent
• 3-6 years of experience in a secretarial role or relevant experience
• Professional services industry experience required; legal industry is a plus
• Familiarity with legal documents and terminology
• Proactive and effective written and oral communication
• Self-starter with the ability to efficiently manage multiple matters at once
• Able to effectively prioritize and meet deadlines
• Excellent time-management and strong organizational skills
• Strong problem-solving skills and works effectively under the pressure of deadlines
• Proficiency with Microsoft Office programs

JobID: 48479