Level III Clerical - Guidance Clerk

Clerical Level III - Guidance Clerk

Burnsville-Eagan-Savage District 191 is a future-forward school district committed to removing barriers and forging unique pathways for learning and enrichment for all students. We create engaging programs, services and opportunities that encourage self discovery and preparedness, inspiring the pursuit of life-long learning and exploration. One91 is a place where staff members are valued and can make an impact. We're looking for candidates with an innovative, creative approach to education that will spark wonder and curiosity in our learners. We want relationship-builders who are dedicated and passionate about making a difference for our students and community.

Position Overview: Clerical Level III - Guidance Clerk Hours/Day: 8 hours/day Days/Year: 261 days Compensation/benefits: Association of Clerical Employees Primary Responsibilities: Assist the administrator by providing students, staff and community with knowledgeable and professional administrative support services, in addition to data management, student tracking, and working with various technology applications in an efficient and timely manner so that overall district educational objectives may be achieved.

Education/Certification Requirement: 2 years of post-secondary education or any combination of applicable experience and education Experience: At least 2 years of previous office, computer and accounting experience, if applicable

Job Summary: Assist the department and/or building by providing students, staff and community with knowledgeable and professional administrative support services in an efficient and timely manner so that overall district educational objectives may be achieved.

Essential Duties and Responsibilities:

• Answer direct and building phone line(s) and handle escalated calls
• Pull programmed reports from databases
• Compile and export reports with multiple changes to parameters
• Open, sort and prioritize mail for a group
• Prepare, assemble and manage mailings
• Photocopy materials as needed
• Point of contact for office supply vendors
• Apply appropriate budget code to invoices
• Provide customer service and answer detailed questions from students, staff, parents and community
• Receive payments members
• Prepare collection notices
• Maintain office equipment
• Receive and count money
• Perform calculations
• Set up electronic and paper files as necessary
• Prepare PO's for review
• Copy, file and maintain paper or electronic files
• Maintain and order office supplies
• Reconcile monthly P-Card statements
• Assist others with technology questions and issues
• Support a designated group or level and/or department and building administrator
• Complete projects that include data entry, sorting data, creating formulas and performing calculations
• Schedule and arrange meetings
• Enter, retrieve, verify, import and export data, create and track data on multiple databases
• Manipulate content on multiple databases and screens
• Attend meetings, in-services, and workshops as required
• Create, design, coordinate, compile and contribute to required written correspondences
• Create and design forms

Perform other duties as assigned or requested.

Work Requirements and Characteristics:

Education/Certification Requirement: 2 years of post-secondary education or any combination of applicable experience and education

Experience: At least 2 years of previous office, computer and accounting experience if applicable

Essential skills required to perform the work:

• Ability to communicate effectively with diverse populations
• Intermediate clerical skills
• Advanced word processing and spreadsheet skills
• Office organizational and time management skills
• Knowledge of the department and/or program
• Advanced ability to utilize multiple software programs
• Basic accounting/bookkeeping skills
• Conflict resolution skills
• Position requires advanced proficiency in technology, working collaboratively with office and district staff, and foreseeing and planning for upcoming scheduled events in a timely manner.
• Valid MN driver's license if required for position

Machines, Tools, Equipment, Electronic Devices, and Software Required:

• Operates office equipment including computer, printer, scanner, calculator, copier, multi-line phone system, facsimile
• Uses multiple software, databases and systems

Physical and Mental Requirements:

Physical Job Requirements:

• Position involves extended periods of sitting while entering computer data
• Position involves occasional stooping to reach file drawers
• Position involves frequent fingering keys on word processing equipment and repetitive motions operating same
• Position involves occasionally lifting up to 20 pounds of computer reports, office supplies or mail.

Mental Job Requirements:

• Position requires handling multiple tasks at once while dealing with constant interruptions.
• Position requires exercising confidentiality in handling School District information.
• Position requires flexibility and a willingness to undertake a variety of tasks, sometimes at the direction of more than one person.
• Position requires meeting deadlines.

Hazardous Working Conditions:

• Normal office conditions
• Position may travel between buildings as needed

This description describes the general nature and work expected of an individual assigned to this position. Employees may be required to perform other job-related duties as requested by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Burnsville-Eagan-Savage School District 191