Executive Assistant to Founder of Fin-tech Start up-Fully Remote

Executive Assistant/Operations Professional

Our client, a rapidly growing financial technology company, is seeking a polished, proactive, and highly organized Executive Assistant/Operations professional to support the CEO & Founder. Backed by an established financial services firm, the company is operating in a true startup environment and is fundamentally rethinking the lending experience through a combination of technology, AI, and a highly personalized approach.

This is a dynamic and highly visible role that goes well beyond traditional calendar and travel support. In addition to serving as the day-to-day Executive Assistant to the CEO & Founder, this person will play an important role in recruiting coordination, onboarding, company events, and employee experience. They will be a true culture carrier for the organization helping create an environment where employees feel connected, recognized, and excited to be part of the company as it continues to scale.

The ideal candidate brings a strong financial services background coupled with experience working within a startup, high-growth, or entrepreneurial environment. They understand the polish, discretion, and pace required within finance, but are equally comfortable rolling up their sleeves, building processes from scratch, and wearing multiple hats within a growing company.

This is an excellent opportunity for someone who loves being an Executive Assistant but also wants meaningful ownership over the employee experience and culture of a growing organization.

This role is fully remote, but preference to candidates who sit on the East Coast of the United States.

Responsibilities:

• Provide comprehensive Executive Assistant support to the CEO & Founder, managing a complex and fast-moving calendar and ensuring his time is prioritized effectively
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and real-time changes
• Prepare agendas, briefing documents, and meeting materials for leadership and executive meetings
• Track key deliverables, deadlines, follow-ups, and processes to ensure priorities continue moving forward
• Serve as a central point of coordination across the CEO, executive team, employees, candidates, and external stakeholders
• Own recruiting coordination in direct support of the CEO's involvement in the hiring process, including candidate communication, interview scheduling, logistics, and offer coordination
• Coordinate the onboarding experience for new employees, including benefits enrollment, equipment, welcome materials, and first-day logistics
• Take ownership of company culture and employee experience initiatives as the organization grows
• Plan and execute company-wide events, team gatherings, celebrations, and other cultural programming
• Create thoughtful ways to recognize employee birthdays, anniversaries, milestones, accomplishments, and other important moments
• Help foster a connected, collaborative, and engaging workplace where employees feel recognized and valued
• Build and maintain systems, trackers, and processes across executive support, recruiting, onboarding, events, and other concurrent workstreams
• Identify opportunities to improve administrative and operational processes as the company continues to scale
• Handle confidential and sensitive information with absolute discretion
• Take on ad hoc administrative, operational, and culture-related projects as needed

Requirements:

• 5+ years of Executive Assistant experience supporting C-level executives
• Strong financial services experience required, ideally within investment management, private equity, hedge funds, banking, fintech, or a related financial services environment
• Experience working within a startup, rapidly scaling company, or highly entrepreneurial environment strongly preferred
• Proven ability to bring the professionalism and rigor of a financial services environment into a more fluid, build-as-you-go startup culture
• Exceptional calendar management, organizational, and prioritization skills
• Experience managing multiple concurrent workstreams without losing attention to detail
• Prior experience with recruiting coordination and onboarding strongly preferred
• Genuine interest in employee experience, events, and company culture, with demonstrated experience planning team events, celebrations, or culture-building initiatives
• Naturally engaging and relationship-oriented with the ability to serve as a positive cultural presence across the organization
• Highly proactive and comfortable building structure, processes, and systems where they may not already exist
• Strong judgment and decision-making skills with the ability to determine when to escalate and when to handle matters independently
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Tech-savvy and comfortable learning new systems and workflow tools
• No-ego, team-oriented mentality with a willingness to jump in wherever needed
• Bachelor's degree required

Hours:

• Monday through Friday, 8:30am5:30pm ET
• 24/7 availability as needed to support the CEO & Founder
• Fully remote, with a preference for candidates based on the East Coast

Salary:

• $100,000$250,000 base (DOE) + discretionary bonus + outstanding benefits