Marketing & Events Coordinator

Job Description

Job Description

POSITION OVERVIEW:

Chiquita is seeking a highly organized, proactive, and detail-oriented Marketing & Events Coordinator to support the execution of marketing initiatives, events, and brand activations across North America. This role will be responsible for coordinating marketing projects, managing event logistics, overseeing merchandise and inventory operations, supporting procurement activities, and ensuring seamless execution of internal and external marketing programs.
The ideal candidate thrives in a fast-paced environment, possesses strong project management and communication skills, and can effectively collaborate with internal teams, vendors, warehouse partners, and external stakeholders. This position reports to the Director of Marketing, North America, and plays a key role in bringing the Chiquita brand to life through impactful events, promotions, and consumer experiences.

JOB RESPONSIBILITIES:
Marketing & Administrative Support

• Assist in managing schedules, appointments, and travel arrangements for Miss Chiquita and marketing-related events and activities.
• Maintain organized filing systems for marketing documents, reports, contracts, and promotional materials.
• Coordinate meetings, prepare agendas, document action items, and provide administrative support to the marketing team.
• Handle incoming communications and route inquiries to appropriate departments.
• Order office and event supplies while maintaining inventory levels for marketing materials.

Event Planning & Brand Activations

• Assist in planning, organizing, and executing marketing events, trade shows, marathons, conferences, consumer promotions, and brand activations throughout the United States and Canada.
• Coordinate event logistics, including venue selection, travel arrangements, catering, signage, promotional materials, registrations, and vendor management.
• Support on-site event execution, ensuring a seamless experience and resolving operational issues as they arise.
• Track event performance metrics and provide post-event reporting and recommendations for continuous improvement.

Merchandise & Inventory Management

• Manage event merchandise operations, including product sourcing, production coordination, inventory tracking, and distribution.
• Coordinate merchandise requirements with vendors, warehouse partners, and event teams.
• Maintain accurate inventory records and conduct periodic audits to ensure inventory accuracy.
• Monitor inventory levels and coordinate replenishment to support marketing initiatives and events.
• Assist with on-site merchandise sales and inventory reconciliation during events as needed.

Procurement & Vendor Management

• Collaborate with internal departments to identify purchasing needs and requirements.
• Assist in preparing purchase requisitions, requests for proposals (RFPs), purchase orders, and vendor agreements.
• Obtain vendor quotations, evaluate options, and coordinate procurement activities.
• Track order fulfillment and ensure timely delivery of products and services.
• Build and maintain positive relationships with vendors, agencies, warehouse partners, and event suppliers.

Financial Administration & Budget Tracking

• Review, process, and enter vendor invoices accurately and promptly.
• Ensure compliance with company procurement and payment procedures.
• Assist with tracking marketing, event, and merchandise budgets to ensure financial accuracy and alignment.
• Reconcile expenses, resolve discrepancies, and support budget reporting activities.

Cross-Functional Collaboration

• Partner with sales, procurement, accounting, supply chain, and other departments to support integrated marketing initiatives.
• Communicate effectively with external agencies, vendors, event organizers, and business partners.
• Support internal employee engagement events and brand ambassador programs, including travel, contracts, logistics, and wardrobe coordination.
• Contribute to the successful execution of consumer marketing activities and account-specific promotions.

JOB REQUIREMENTS:

• Bachelors degree in Marketing, Communications, Business Administration, Event Management, or a related field preferred. 24 years of experience in marketing coordination, event planning, project management, or a related field.
• Experience supporting trade shows, conferences, promotional events, or brand activations preferred.
• Experience with vendor management, inventory tracking, procurement, budgeting, or invoicing is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with the ability to manage competing priorities and deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• High attention to detail, accuracy, and problem-solving ability.
• Proactive, adaptable, and able to work both independently and in a team environment.

JOB ENVIRONMENT:

• Must be able to travel up to 15% of the time throughout North America.
• Most work is performed in a temperature-controlled office environment.
• Employee may spend extended periods seated at a desk or computer workstation.
• Regular use of computers, telephones, and standard office equipment.
• Occasional lifting, moving, and transporting of marketing materials, displays, and event merchandise up to 25 pounds.
• Stooping, bending, twisting, reaching, and standing for extended periods may be required during event setup and execution.

This position requires satisfactory passing of a drug test in accordance with Florida Statute 440.102.