Administrative Assistant

Elementary Administrative Assistant At Re-1 Valley School District, we recognize that the front office is often the first impression families, students, and visitors have of our schools. We are seeking a highly professional, service-oriented individual who takes pride in creating a welcoming environment while maintaining accuracy, organization, and efficiency behind the scenes. RE-1 Valley School District is seeking an enthusiastic and organized Elementary Administrative Assistant to join the team at Ayres Elementary School, serving students in Kindergarten through 2nd Grade. As the welcoming face of our school, you'll play a critical role in supporting students, families, teachers, and administrators while keeping the school's daily operations running smoothly. If you enjoy working with children, providing exceptional customer service, and thrive in a fast-paced environment, we'd love to meet you. In a rural district, every team member plays an important role in student success. We are looking for an individual who embraces that responsibility and is committed to helping our schools operate smoothly while providing outstanding support to our students, staff, and community. REPORTS TO: Building Principal and Assistant Principal SALARY RANGE & CATEGORY: starting $19.09/hour (depending on experience) on Classified Hourly Salary Schedule FLSA STATUS: Non-Exempt WORK CALENDAR: 188 Days - 10-month calendar FTE: 1.0 Full-time with benefits; mix of 4-day and 5-day work weeks Position Summary: This position plays a vital role in creating a positive school climate while supporting daily office operations, records management, communication, and building logistics. The ideal candidate thrives in a fast-paced environment, enjoys working with young children and families, maintains confidentiality, and demonstrates exceptional customer service and organizational skills. Essential Duties and Responsibilities The following statements illustrate the essential functions of the position and are not intended to include all duties performed by the employee. The District reserves the right to modify or assign duties as needed. Front Office & Customer Service Serve as the first point of contact for visitors, students, staff, and families. Answer and direct incoming phone calls. Welcome and assist parents, visitors, volunteers, and community members. Monitor front entrance security procedures. Assist students with daily needs, classroom deliveries, and transportation changes. Support the health office during staff absences or lunch coverage as needed. Student Enrollment & Records Process new student enrollments and withdrawals. Enter and maintain accurate student information in Infinite Campus. Create and maintain cumulative (CUM) student records. Verify required enrollment documentation. Assign student Chromebooks and maintain inventory records. Upload legal, custody, and 504 documentation. Process records requests and transfer student records. Prepare student files for transition to intermediate school. Attendance & Student Information Monitor daily attendance and communicate with classrooms regarding missing attendance. Update student demographic information. Maintain student schedules, classroom assignments, and special area rosters. Assist with annual calendar rollover in Infinite Campus. Support October Count reporting and other state reporting requirements. Office Operations Prepare correspondence, forms, labels, reports, and mailings. Maintain office supplies and coordinate purchasing requests. Submit requisitions and maintain activity fund records. Manage building mail distribution. Assist with copy machines and office equipment. Update school website information and digital communication boards. Maintain office filing systems and records. Communication & Family Support Communicate enrollment information with families. Send school-wide communications using district communication systems. Assist with registration events, enrollment, and family orientation. Coordinate classroom picture day materials, fundraisers, and parent communications. Provide tours to new students and families. Staff Support Support teachers and staff with clerical needs. Maintain staff absence records and assist with substitute coverage. Assist with classroom rosters and scheduling. Collect and organize required staff documentation. Provide administrative support for building initiatives and events. Additional Duties Support Positive Behavior interventions in the office. Perform additional duties as assigned by the Principal. Confidentiality and Compliance Maintain strict confidentiality regarding student, staff, and district information. Comply with district policies, state and federal regulations, and records retention requirements. Demonstrate professionalism and positive customer service in all interactions. Qualifications Required High school diploma or equivalent. Proficiency with Microsoft Office, Google Workspace, and general office technology. Ability to maintain confidentiality and exercise sound judgment. Strong organizational, communication, and customer service skills. Preferred Experience in a school office or administrative support role. Experience with student information systems such as Infinite Campus. Knowledge of attendance reporting and student records procedures. Bilingual skills are preferred but not required. Knowledge, Skills, and Abilities Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Attention to detail and accuracy in data entry and recordkeeping. Ability to manage competing priorities and deadlines. Ability to work independently and as part of a team. Strong customer service and interpersonal skills. Ability to learn and utilize district software systems effectively. Ability to handle confidential information with discretion and professionalism. Evaluation Performance of this position will be evaluated annually in accordance with Board of Education policy and district administrative procedures. Evaluation criteria will include job performance, professionalism, accuracy, communication, reliability, and fulfillment of assigned responsibilities. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Primarily performed in a school office setting. Frequent interaction with students, staff, families, and community members. Regular interruptions and multiple competing priorities. Occasional exposure to noise levels associated with a school environment. May require attendance at occasional meetings or events outside the regular workday. Application and Selection Procedure Candidates: Apply online at . Completed and submitted online application. A current cover letter or letter of interest detailing information about the candidate and their interest in the position. A current, professional resume. Three current professional letters of reference. If you do not have internet access, a computer is available in the Human Resources Division, Hagen Education Center, 301 Hagen, Sterling, Colorado. Applications are reviewed to match candidates with position qualifications, and a limited number of candidates are selected for interviews. For the final selection, employment is contingent upon completing the post-offer screening process, including a background check and possible medical examination. Benefits & Eligibility: RE-1 Valley School District is proud to offer eligible employees excellent benefits, which may include: Employer-paid health insurance. Optional dental and vision insurance. Supplemental Life Insurance Flexible Spending Plans Retirement Savings Plans Follow the helpful link below for more insurance information Insurance Information - CLICK HERE Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. Additional Notation: All staff are to be cognizant of policies regarding confidentiality. All District Board of Education policies may be viewed from the District's website. RE-1 Valley School District has two high schools, one middle school, one junior high school, three elementary schools, and two preschools and serves approximately 1,910 students in the Sterling and Iliff/Crook areas, employing about 400 staff. RE-1 Valley School District utilizes a 4-day school week schedule (Tuesday-Friday). RE-1 Valley