Activities Admin Asst

Activities Office Administrative Assistant

Level III ($18.11) 205 Days

Questions please contact Shea Roehrkasse, Activities Director at View email address on click.appcast.io or View phone number on click.appcast.io

Benefits: ESST/Sick Leave Personal Leave Some Paid Holidays Health Insurance Dental & Vision Insurance available to purchase Life Insurance Long Term Disability Public Employees Retirement Account (PERA)

Qualifications:

Education and Experience: (Minimum Level of Education and Experience Required)

Knowledge/Skills/Abilities (Minimum Competencies for Job Performance)

High school diploma or equivalent with post-secondary education preferred

Demonstrated computer proficiency in word processing, database, spreadsheets and date entry

Ability to accurately enter student and staff data in multiple systems

Excellent written and oral communication skills

Excellent organization skills

Ability to work independently with people of all ages in a respectful and confidential manner

Communicate clearly in English using proper grammar and vocabulary.

Job Goal:

Assist the activities director in providing for the needs of their staff, students, parents/guardians, and the general public in regards to co-curricular offerings.

Performance Responsibilities:

30% Activity/Event Management

Assume the responsibility for finding and assigning event workers such as ticket takers, supervisors, clock operators, lower level officials, and other related positions

Process payment for workers of athletic events

Develop event programs for athletic teams for varsity contests

Order stock and organize concession stands and workers

Occasionally help with the setup of events

20% Student/Staff Support Services

Assist with processing student eligibility

Maintain records of all high school activities including award winners and scholarships

Conduct student registration for all activities including receiving activity fee payments, processing physicals, and establishing Minnesota State High School League master eligibility lists.

50% Activities Office Management

Assist in the processing of all rules violations which may include maintaining records, notifying parents and coaches

Processing awards and certificates

Process all student activity transportation requests

Assume responsibility for secretarial duties for the Activities Director

Schedule and prepare payment for all personnel working at middle and high school activities

Prepare and process tickets, receipts, and cash boxes for home activities when a ticket fee is charged

Assist in scheduling facilities and fine-arts programs

Assume responsibility for the student activities account including the account balance, check requests, money deposits, and transfers

Sends copies of deposit slips and reconciliation reports to the district office

Assist with the organizing handing out and return of jerseys and storage

Physical Effort: Light to moderate degree of physical stamina and occasional lifting up to 25 lbs.

Ability to sit for a portion of time, but will involve standing, walking, and bending

Ability to hear the telephone ring and to hear and respond to questions from visitors and callers

Ability to use the telephone, computer, and other office equipment for extended periods of time

Working Conditions: Position functions in a workplace that has a variety of noise levels at times Normal office conditions Occasional exposure to childhood and adult diseases and illnesses

Supervision of Other Employees: None