Administrative Assistant

Administrative Assistant

We are searching for an experienced, positive, customer service oriented, and quality-conscious Administrative Assistant to join our Information Technology Services Office at the Applied Research Laboratory (ARL) at Penn State University. ARL Information Technology Services provides ARL's administrative and research computing environments and capabilities, delivering secure, responsive, efficient, effective, and compliant IT services and operations to meet the demanding needs of ARL's leading edge research. This role will provide administrative and security support in a fast-paced environment.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Plan, organize, prioritize, and coordinate general administrative functions for a wide variety of activities, including greeting visitors, maintaining calendars and inbox mail, travel arrangements and purchases, communications, and record management
• Provide support for a wide variety of office-wide events (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
• Support staff compliance with required trainings, onboarding, and policy dissemination
• Support office recruitment processes for administrative roles; support employee off-boarding tasks, including gathering equipment and badges and debriefs
• Maintain office organizational chart and employee databases; coordinate and compile logistics for office relocations, including phone sets/lines, and equipment/furniture
• Act as a resource on a variety of areas, assist in resolving questions or inquiries regarding policies, processes, and procedures, and make recommendations to ensure compliance
• Analyze and develop new or update current systems, processes, or procedures to support office needs
• Purchase, monitor, and maintain office supplies to support the staff, and establish tax exempt accounts with various vendors when necessary

Required skills/experience areas include:

• Success in an administrative-type role in professional environments where various forms of communication and organizational skills were crucial to be effective
• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong ability to multi-task, prioritize effectively, and work independently in fast-paced environments while maintaining excellent customer service standards

Preferred skills/experience areas include:

• Experience in a government, defense, or research environment
• Demonstrated experience in executive-level support
• Workday, or a similar administrative system
• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required
• Exposure to working on high-priority, high-volume projects
• Familiarity with ARL operations

Your work location will be fully on-site, located in State College, Pennsylvania.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Administrative Assistant - Senior Support, this position requires:

Associate Degree

4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications: None

If filled as Administrative Assistant - Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)

2+ years of relevant experience; or an equivalent combination of education and experience accepted

Required Certifications: None

ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).

FOR FURTHER INFORMATION on ARL, visit our web site at

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $61,000.00.**THE PROPOSED SALARY RANGE MAY BE IMPACTED BY GEOGRAPHIC DIFFERENTIAL**

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact View phone number on click.appcast.io.