Executive Assistant

Samba TV tracks streaming and broadcast video across the world with our proprietary data and technology. We are on a mission to fundamentally transform the viewing experience for everyone. Our data enables media companies to connect with audiences for new shows and movies, and enables advertisers to engage viewers and measure reach across all their devices. We have an amazing story with a unique perspective on culture formed by a global footprint of data and AI-driven insights. Samba TV seeks an exceptional Senior Executive Assistant to serve as the COO's strategic right hand and operational backbone. You'll manage complex scheduling across global time zones, orchestrate international travel, maintain a sophisticated relationship network, and ensure the COO focuses on highest-impact priorities. This isn't traditional administrative work. You'll partner closely with the Chief of Staff to drive organizational effectiveness while excelling at ruthless prioritization, proactive problem-solving, and relentless communication. You must thrive in ambiguity, maintain the highest standards of discretion, and be willing to be the "bad cop" when needed to protect the COO's time and keep them on schedule. What You’ll Do Executive Calendar & Meeting Management: Own the COO's global calendar with independent prioritization, enforce meeting protocols (agendas 24hrs advance, prep materials, follow-ups), act as confident gatekeeper, maintain schedule discipline with proactive reminders and time management, and coordinate with Chief of Staff Strategic Relationship & CRM Management: Build and maintain comprehensive CRM tracking which houses thousands of contacts (investors, board, customers, partners), proactively manage touchpoints with reminders for birthdays/strategic outreach, send timely follow-ups without prompting, and identify relationship cultivation opportunities aligned with strategic priorities Complex Global Travel Coordination: Manage intricate international/domestic travel across multiple time zones (50% travel to NYC, LA, London, Hamburg, Warsaw, Amsterdam, Porto, Mumbai, Tokyo, Taipei, Sydney) with comprehensive 48‑hour pre‑departure briefings, visa/compliance handling, and strategic meeting layering to maximize ROI Strategic Support & Cross-Functional Coordination: Facilitate COO signatures/approvals with deadline tracking, maintain secure filing systems with Legal/Finance/IT, support Chief of Staff on board/investor preparation and cross‑functional initiatives, and provide weekly status updates on outstanding items Salon Dinner Series Execution: Design and execute monthly strategic dinners including guest curation, venue selection, RSVP management, and preparation of COO briefings on attendees with conversation starters and objectives, while tracking post-dinner follow-ups and opportunities Proactive Personal & Professional Support: Manage health/fitness appointments, ensure professional readiness for impromptu appearances, proactively handle wellness needs (food ordering during packed days), and maintain COO's overall effectiveness through anticipatory support Who You Are Master Prioritizer with Strategic Judgment: Independently distinguish urgent vs. important vs. "can wait" aligned with company objectives, comfortable saying no to senior leaders when misaligned, understand the "why" behind decisions and extrapolate without needing everything spelled out, and ruthlessly protect what matters most. Proactive Communicator & Assertive Enforcer: Over‑communicate early and often, push information proactively without being asked, chase RSVPs and enforce punctuality/meeting protocols, close all loops so nothing falls through cracks, and aren't afraid to be the "bad cop" for schedule integrity (including physically interrupting meetings) Relentlessly Detail‑Oriented & Systematic: Build checklists, reminders, and scalable systems to catch everything, verify agendas exist and follow up on calendar acceptances without prompting, triple‑check details to prevent errors, maintain organized inbox/files with prioritized to‑do lists, and juggle multiple workstreams with meticulous attention. Intuitive Self‑Starter with Contextual Awareness: Anticipate needs three steps ahead, read between lines and pick up unspoken cues, propose solutions (not just surface problems), understand how COO time connects to company priorities, and be the person others rely on for flawless complex planning Diplomatically Assertive Relationship Builder: Say no gracefully while being protective of COO time, navigate politics and conflicts with tact, genuinely enjoy cultivating relationships and connecting people, remember details for meaningful interactions, design experiences (dinners) that facilitate authentic connection, and read room dynamics with social awareness Adaptable Professional with Technical Excellence: Thrive in fast‑changing environments with rapid context‑switching and on‑the‑fly reprioritization, handle sensitive information (salary, board materials, M&A, personal matters) with absolute integrity and discretion, proficient in CRM systems and expert in Google Workspace, and create polished executive presentations while maintaining composure under pressure 7+ Years Experience in High‑Growth Environments: Executive Assistant background in fast‑paced startup/scale‑up environments supporting C‑level executives, proven expertise managing chronically late executives on schedule, complex international travel/visa coordination across global time zones, board meeting and investor relations coordination, managing CRM systems at scale, and coordinating executive events with highly responsive communication style and flexible availability. Samba TV is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact. Samba TV may collect personal information directly from you, as a job applicant, Samba TV may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law. For further details, please see Samba's Applicant Privacy Policy. For residents of the EU, Samba Inc. is the data controller. #J-18808-Ljbffr Samba TV