Administrative Assistant

LHH is actively seeking an Administrative Assistant for one of our top clients in Nashville! This will be a long term contract opportunity with our client and will report to their office in downtown Nash.

Job Summary
The Administrative Assistant (AA) is responsible for providing in-office administrative support for the Nashville office but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk, and mail room duties. This is an on-site support position.


Job Duties

• Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:
  
  
  • Providing support to an assigned centralized administrative support ticket(s).
    
    
  • Providing support to another administrative support teams or office.
    
    
  • Providing support to a national, Geo or market team(s) including the e-filing support for national tax administration team
    
    
• Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.
  
  
• Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.
  
  
• Assists with new hire onboarding and employee offboarding as directed.
  
  
• Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
  
  
• Handles related tax support services on a seasonal or as needed basis.
  
  
• Other duties as required
  
  

Qualifications, Knowledge, Skills & Abilities

Education:

• High School Diploma, GED or equivalent, required
  
  
• Bachelor's degree, preferred
  
  

Experience:

• Three (3) or more years of administrative experience, required
  
  
• Professional services firm experience, preferred
  
  

Software:

• Advanced level of proficiency in Microsoft Office Suite, required
  
  
• Experience with firm's ERP preferred
  
  

Other Knowledge, Skills & Abilities:

• This is a full-time, on-site support
  
  
• Able to prioritize duties, responsibilities, and work independently or without direct supervision
  
  
• Has ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
  
  
• Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
  
  
• Possesses superior customer service skills
  
  
• Displays independent judgment, finesse, and diplomacy in all situations
  
  
• Consistently seeks to improve processes
  
  
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking
  
  
• Capable of managing highly confidential information
  
  
• Ability to work well with all levels of management as well as outside external clients, vendors, and prospects
  
  
• Team player who is willing to help as needed
  
  
• Ability to maintain confidentiality and handle sensitive information
  
  

Pay Details: $20.00 to $25.00 per hour

Search managed by: Kaitlynne Hope


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.