Document Specialist for Human Resources

The Document Specialist plays a vital role in enabling Liberty University to securely store and retrieve physical and digital employee documents. The Document Specialist will serve as support for the Human Resources office to make sure all documents are stored and available as needed.ESSENTIAL FUNCTIONS AND RESPONSIBILITIESResponsible for digitizing physical documents and indexing as needed in electronic document management systemProcess document requests from Human Resources or other departments requesting documentsCollaborate with team to improve filing systems and proceduresResponsible for alphabetizing and filing documents into respective employee files using documented operating proceduresManage the creation of new files as needed and the disposal of documents no longer needed in accordance with document retention policySUPERVISORY RESPONSIBILITIESNoneQUALIFICATIONS AND CREDENTIALSEducation and ExperienceMinimum of high school diplomaExperience in professional settingKnowledge of computer systems and ability to use Microsoft Office ProductsStrong organizational skills and attention to detailProven ability to work independently to accomplish tasksABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOBCommunication and ComprehensionAbility to effectively communicate both verbally and in writing to convey clear, well articulated information.Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.Possess public communication skills that allow professional representation of Liberty University to a variety of business, government and community customers and associates.Strong organizational skills.Computer and scheduling skills.Problem SolvingIntuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.Physical and Sensory AbilitiesRequired to travel to local and campus locations.May be required to sit to perform deskwork or type on a keyboard.Regularly required to hear and speak in order to effectively communicate orally.Regularly required to stand, walk, and climb stairs to move about the campus.Handle materials, reach overhead, kneel or stoop in order to conduct business.Regularly lift 20 or fewer pounds.WORKING CONDITIONSWork EnvironmentThe working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted, and the noise level is moderate. Working environment also includes facilitation of events outdoors occasionally.Driving RequirementsIf the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel. Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position.Time TypeFull timeLocationOnsiteThe University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs. #J-18808-Ljbffr