Corporate Support Specialist

Company Aliviane Inc. Position Details Title: Corporate Support Specialist Position type: Full-Time Pay range: $12 Location: 1626 Medical Center, El Paso, Texas 79902 Benefits Medical, dental, and vision insurance and 401(k) Generous paid time off, extended illness leave, and paid holidays Mental Health Hours Excellent growth and development opportunities Satisfying and rewarding work helping clients overcome substance abuse Flexible Schedule Half day Friday Company‑paid benefits such as life insurance and short‑term disability About Us Aliviane Inc. is committed to providing treatment to members of our community who struggle with substance abuse. Through substance use and mental health services, education, and awareness we help people recover from addiction as they embrace their voice, discover their journey, and engage their community. The success of our mission is made possible by the skills and contributions of our diverse team. Become a part of a unique organization that is spearheading substance use treatment in Texas. Job Summary The Corporate Services Support Specialist provides administrative and operational support across Human Resources, Quality Management, Compliance, and Corporate Administrative functions. This position focuses on maintaining accurate records, organizing documentation, supporting administrative processes, and tracking activities that support daily operations, audit readiness, accreditation standards, and regulatory compliance requirements. The role requires an individual who is exceptionally detail‑oriented, highly organized, dependable, and able to work effectively in a collaborative team environment. Essential Duties and Responsibilities Maintains electronic and physical records, files, binders, and documentation in accordance with organizational and regulatory requirements. Assists with personnel files, onboarding documentation, licenses, certifications, and workforce records. Supports Quality Management and Compliance functions through organization of audit materials, training records, and compliance‑related documentation. Maintains tracking logs, spreadsheets, checklists, and reporting tools to support operational efficiency, documentation accuracy, and audit readiness. Tracks required trainings, certifications, renewals, and related deadlines using designated systems and tracking tools. Assists with preparing and organizing materials for audits, accreditation reviews, inspections, and internal monitoring activities. Performs accurate data entry and maintains the accuracy, completeness, and integrity of administrative and compliance‑related records. Monitors and follows up on incomplete, missing, or outdated documentation and records. Assists with scheduling, meeting coordination, preparation of materials, and other administrative support requests. Answers and directs incoming phone calls professionally and assists with routine inquiries and requests. Scans, files, indexes, and organizes documents in accordance with established organizational practices and retention requirements. Maintains professionalism, confidentiality, and discretion while providing administrative support to the Vice President of Corporate & Administrative Services and related operational areas. Required/Preferred Education and Experience High School Diploma or Associate’s degree in a related field of study required. One year of work experience in clerical or operational support. Or an equivalent combination of education and relevant work experience. #J-18808-Ljbffr