Senior Compliance Administrator

Senior Compliance Administrator

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we're a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work. Katowice is also the location for our second structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

We are seeking an experienced Senior Compliance Administrator to join our Compliance Team. In this role, you will be integral in supporting the development and maintenance of a robust compliance culture across TMF Group. You will work closely with senior leaders, including the Senior Compliance Managers and Head of Compliance, to ensure adherence to all relevant legal, regulatory, and internal standards. This is a fantastic opportunity for a detail-oriented professional looking to make an impact in a dynamic international company. You can work remotely from Poland.

Key Responsibilities

• Support Compliance Leadership: Collaborate with the Senior Compliance Manager and Head of Compliance to maintain and enhance TMF's compliance framework.
• Compliance Monitoring: Assist with the execution of the Compliance Monitoring Plan (CMP), conduct compliance tests, draft reports, and monitor the resolution of identified findings.
• Regulatory Framework Maintenance: Ensure TMF's systems, policies, and procedures are aligned with local and international regulatory requirements.
• Risk Management: Identify compliance risks and inefficiencies, providing recommendations for process improvements and best practices.
• Reporting: Prepare regular compliance monitoring reports for management and Board presentations.
• Internal Guidance: Act as a resource for business units, offering compliance advice and keeping teams updated on regulatory changes.
• Training & Development: Participate in and contribute to compliance training initiatives and the ongoing improvement of compliance processes.

Key Requirements

• Qualifications: A relevant Compliance Qualification (e.g., ICA Diploma/Certificate) is preferred.
• Experience: 3-5 years of experience in a compliance role, ideally within financial services, trust, or fund services.
• Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint) and experienced in managing compliance databases and registers.
• Communication: Strong written and verbal communication skills, with the ability to engage effectively with senior management and boards.
• Independence & Collaboration: Ability to work autonomously while building strong relationships within the organization.

• Operational Excellence: Ensure TMF's compliance framework is upheld to the highest standards through informed, accurate decision-making.
• Commercial Awareness: Understand the impact of compliance on TMF's operations and its clients.
• Leadership: While not directly managing a team, you'll guide junior staff and help ensure the team delivers high-quality results.
• Interpersonal Skills: Manage relationships with internal and external stakeholders, escalating issues when necessary and influencing senior decision-makers.
• Client Service Excellence: Proactively seek ways to improve compliance services and enhance value for clients.

What's in it for you?

• Convenient central location of the office
• Stable employment
• Flexi-time and remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects