HR & Operations Assistant (San Diego)

Job Description

Start your career in HR and Operations at Whova!

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Whova is hiring an entry-level HR & Operations Assistant to support recruiting, HR operations, compliance, and a variety of company-wide operational projects.

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This is an entry-level career opportunity for someone who wants to learn how a fast-growing technology company operates. You will gain hands-on experience across recruiting, HR processes and compliance, business operations, procurement, and finance-related processes while taking ownership of projects and working toward measurable goals.

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Candidates who graduated or will graduate in 2026 are encouraged to apply. A bachelor's degree in any major is welcome. Please note: This is a San Diego-based position and requires regular commuting to our San Diego office.

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Why Join Whova?

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• Build a broad business skill set - gain experience across HR, recruiting, compliance, operations, procurement, and finance.
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• Take ownership early - you'll have opportunities to manage projects and improve processes rather than simply follow instructions.
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• Work toward measurable goals - recruiting and operational initiatives have clear objectives and results.
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• Learn in a fast-growing technology company - work alongside experienced professionals and see how different parts of a business operate.
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• Strong career growth potential - this role is designed as an entry point for someone who wants to grow with the company.
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• Make an impact - Whova's mission is to improve the event experience for people around the world.
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Whova is a fast-growing company with a top product in our space, supporting events in 100+ countries. Our brand-name customers include US-Bank, Stanford, L’Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc. We are proud to be recognized as one of the Best Places to Work in San Diego ️ 5 years in a row, and also won the ⏫ Fastest Growing Private Companies award for 3 years. Recently Whova won the Event Technology Awards’ Best Product Team Award , People’s Choice Award and also Best Event APP Award.

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** Watch the 2-min video about our culture: -are-hiring/

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️ How you will make an impact

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1. Recruiting & Talent Acquisition
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• Research universities, career fairs, student organizations, and other recruiting opportunities.
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• Identify recruiting channels that align with Whova's hiring goals.
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• Coordinate and participate in career fairs, company information sessions, and other recruiting events.
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• Engage with candidates before, during, and after recruiting events.
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• Support candidate sourcing, outreach, interview coordination, and follow-up.
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• Track recruiting activities and results and work toward quantitative recruiting goals .
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• Analyze recruiting results and identify opportunities to improve candidate engagement and hiring outcomes.
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• Help develop and improve recruiting campaigns and processes.
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2. HR Operations & Compliance

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• Maintain employee records, HR documentation, and required forms.
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• Audit employee documents and agreements for accuracy and completeness.
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• Support HR policies, procedures, and compliance initiatives.
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• Assist with employee benefits administration and related documentation.
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• Help maintain accurate and confidential employee information.
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• Identify process gaps and recommend improvements to increase efficiency and accuracy.
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3. Business & Office Operations

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• Manage equipment, inventory, office supplies, and related records.
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• Coordinate purchasing, purchase orders, vendors, and procurement activities.
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• Support invoicing, billing, bookkeeping, reconciliations, and other finance-related processes.
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• Coordinate office logistics and company-provided services.
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• Maintain accurate operational and financial records.
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• Take ownership of additional projects that improve the efficiency of the business.
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Qualifications

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• Bachelor's degree in any major.
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• 1–2 years of real-world work experience through internships, part-time employment, campus employment, or other professional experience is preferred, but recent graduates are encouraged to apply .
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• Previous HR experience is not required .
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• Strong interest in business, recruiting, HR, operations, or a combination of these areas .
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• Strong organizational and time-management skills.
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• Excellent attention to detail.
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• Strong communication and problem-solving skills.
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• Comfortable working toward measurable goals and taking ownership of results.
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• Comfortable handling detailed and repetitive work while maintaining accuracy.
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• Able to identify inefficiencies and proactively improve processes.
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• Professional and discreet when handling confidential information.
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• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.
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What You will Gain

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Base salary: $45K-$55K, depending on experience and qualifications

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️ Health insurances, HSA, 401(K), 18 days/year paid vacation and sick leave

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Two company-provided lunches and bagel Wednesday!

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Working from home every Friday

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Various experiences in recruiting, HR operations, compliance, business operations, procurement, and finance operations

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Strong potential for career growth in a fast-growing technology company

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❤️ Fun, upbeat, and collaborative office environment

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