Admin Office

Job Description

Job Description

Position Summary

The Listing Coordinator / Receptionist serves as the front-line point of contact for the Creegan Group office while simultaneously managing all MLS-related activity from listing inception through contract execution and close. This dual-role position requires exceptional organizational skills, a strong knowledge of MLS systems and real estate compliance standards, and a professional and welcoming demeanor.

MLS & Listing Management Responsibilities

• Manage all MLS listings from contract to close, ensuring accuracy and timely updates at each stage of the transaction

• Monitor days on market (DOM) for all active listings and proactively communicate status to agents and management

• Track and manage listing expiration dates; notify agents in advance to initiate timely renewals or price adjustments

• Schedule, coordinate, and post open houses in the MLS and all relevant marketing platforms

• Review all office MLS entries for completeness, accuracy, and compliance with MLS rules and regulations

• Audit listing photos, descriptions, required fields, and disclosures to ensure adherence to MLS standards

• Input and update listing changes including price reductions, status changes, and sold data

• Maintain organized digital records of all listing documentation and MLS correspondence

• Coordinate with agents on listing intake, ensuring all required documents are received prior to entry

• Generate and distribute regular DOM and listing status reports to agents and leadership

Receptionist & Office Administration Responsibilities

• Serve as the primary point of contact for all incoming calls, directing inquiries appropriately and delivering professional, courteous service

• Greet and assist walk-in clients, vendors, and visitors to the office

• Manage incoming and outgoing mail, packages, and deliveries

• Maintain a clean, organized, and professional front office and common areas

• Assist with scheduling appointments, meetings, and conference room reservations

• Support agents and management with general administrative tasks as needed

• Order and maintain office supplies, coordinating with vendors as necessary

• Assist with preparation of marketing materials, correspondence, and reports

• Perform other duties as assigned by the Director of Operations

Creegan Group is one of Central Florida’s top brokerages, voted 2025 Broker of the Year. We empower independent agents with the tools, training, and partnerships to thrive, including Zillow Flex, Homelight ELITE, and Homes.com. Our culture is built on collaboration, growth, and results, giving you the freedom of independence with the backing of a trusted luxury brand.

Company Description

Creegan Group is one of Central Florida’s top brokerages, voted 2025 Broker of the Year. We empower independent agents with the tools, training, and partnerships to thrive, including Zillow Flex, Homelight ELITE, and Homes.com. Our culture is built on collaboration, growth, and results, giving you the freedom of independence with the backing of a trusted luxury brand.