Procure-to-Pay Analyst

Job Description

Job Description

Overview

Join a Team That Changes Lives

For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we’re here to create real change – helping people lead meaningful, fulfilling lives.

Now, we’re looking for passionate team members to join us. Here, your work will change lives – including your own. You’ll make an impact every day, find purpose in what you do, and grow in a career that truly matters.

At Elwyn, we take care of you while you care for others. We offer:

• Generous Paid Time Off
• Comprehensive Medical/Dental/Vision Benefit Packages
• Earned Wage Access/On-Demand Pay
• Paid On-the-Job Training
• Tuition Reimbursement
• Career Advancement Opportunities and Growth
• Flexible Schedules
• Retirement Savings Plan

Join us and be a part of something bigger. Apply today.

Responsibilities

The Procure-to-Pay Analyst supports Accounts Payable (AP) and Procurement-related financial operations through independent analysis, discretion, and judgment, including reconciliation, reporting, and issue resolution. This role partners with Finance leadership, internal departments and vendors to research discrepancies, ensure data integrity, improve workflows, and support payment and procurement outcomes. This role advises leadership, evaluates financial risk and internal control effectiveness, and supports enterprise-wide process improvement initiatives. This position does not have direct supervisory responsibility and does not perform routine transactional or data-entry functions (e.g., invoice entry).

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Working within established department policies and procedures, and applying independent judgment to interpret, analyze, and improve those procedures, the Procure-to-Pay Analyst performs analytical, reconciliation, reporting, and issue resolution activities across the following functional areas:
• Accounts Payable Analysis & Oversight
• Monitor invoice and payment workflows to identify and diagnose root causes of delays, exceptions, and process breakdowns.
• Review invoice and payment data for accuracy, completeness, and appropriate coding for quality assurance and control validation purposes.
• Perform vendor statement reconciliations and resolve complex, escalated, or recurring discrepancies related to invoices, payments, credits, and vendor accounts.
• Serve as an escalation point for complex vendor and internal inquiries regarding payment status and unresolved issues.
• Analyze AP aging and exception reports and recommend corrective actions to address trends or systemic issues.
• Ensure appropriate documentation and audit trails are maintained in accordance with internal controls and policy requirements.
• Procurement Analysis & Oversight
• Analyze organizational spending data to identify trends, cost-saving opportunities, and vendor consolidation opportunities.
• Review purchase requisitions and purchase order activity for compliance, risk identification, and process effectiveness, rather than transactional approval.
• Partner with Finance leadership and management to support sourcing decisions and vendor selection processes
• Assist in evaluating vendor performance, pricing structures, contract utilization, and procurement outcomes.
• Support procurement-related reporting, forecasting, and budgeting activities Recommend improvements to procurement workflows, controls, and systems to strengthen efficiency, compliance, and scalability.
• Reporting, Analytics & Process Improvement
• Prepare and maintain recurring and ad hoc AP and procurement reports and interpret findings for leadership decision-making.
• Analyze AP and procurement data to identify trends, recurring issues, and opportunities for process control, or efficiency improvements.
• Design, maintain, and enhance Excel based analytical models, reconciliations, trackers, and reporting tools.
• Support KPI tracking and dashboard reporting to provide visibility into operational and financial performance.
• Assist with month end and year end close activities related to accounts payable.
• Prepare analytical support and respond to internal and external audit requests.
• Advise Finance leadership on accounts payable and procurement trends, including volume, aging, vendor activity, and process performance.
• Systems, Controls & Testing
• Utilize Oracle Cloud ERP to review transactions, validate data accuracy, and maintain financial data integrity.
• Assist with system testing, enhancements, and implementation related to APand procurement process changes.
• Support data uploads, validations, and reconciliations using ERP tools (e.g., Oracle ADFDI or similar tools).
• Identify and recommend process or control improvements to enhance accuracy, efficiency, and compliance.
• Ensure adherence to internal controls, policies, procedures, and GAAP as they relate to payables and expense recognition.
• Evaluate financial risk and internal control effectiveness within accounts payable and procurement processes; identify gaps and recommend mitigation strategies.
• Collaboration & Operational Support
• Partner with AP team, procurement team, Finance, and cross functional departments to resolve complex issues and improve end-to-end workflows.
• Serve as a point of contact for escalated or non-routine AP and procurement inquiries requiring analysis or judgment.
• Partner with Finance leadership and management on reporting needs, analysis, and special projects.
• Participate in team meetings and continuous improvement initiatives.
• Support cross functional initiatives, including system upgrades and process redesign.
• Must be available to come into the office as needed to perform essential job functions.
• Other Duties
• Maintain job knowledge through ongoing learning and professional development.
• Perform other related duties as assigned.

QUALIFICATIONS

• Two to four years of progressive experience in financial analysis, AP oversight, procurement analytics, or similar exempt-level roles.
• Demonstrated experience in a high volume, multi entity or complex financial environment preferred.
• Experience with ERP systems required; Oracle Cloud ERP strongly preferred.
• Advanced proficiency in Microsoft Excel, including reconciliations, pivot tables, lookups, and analytical reporting.
• Working knowledge of other Microsoft Office products, including Outlook, Word, and Teams, for documentation, communication, and collaboration.
• Experience using reporting, data upload, or data validation tools (e.g., Oracle ADFDI or similar).
• Strong analytical, problem solving, attention to detail, and independent decision-making skills.
• Ability to interpret and apply accounting guidance, internal controls, policies, and procedures.
• Working knowledge of GAAP as it relates to accounts payable, expense recognition, and financial controls.
• Strong time management and organizational skills with the ability to manage competing priorities and deadlines.
• Effective written, verbal, and interpersonal communication skills, including the ability to explain issues to non finance partners.
• Ability to work independently and collaboratively within established procedures and controls