Sales Coordinator

Sales CoordinatorWe are looking for a Sales Coordinator to support sales activity for two projects. This position helps organize group bookings, corporate business, meetings, and special events while serving as a reliable point of contact for clients and internal teams. The role is ideal for someone who is highly organized, service-focused, and comfortable balancing multiple priorities in a hospitality setting.Responsibilities:• Develop and organize sales documents such as client proposals, service agreements, event paperwork, and booking contracts for group business.• Manage reservation-related records by updating room blocks, guest lists, negotiated rates, and account details within hotel systems.• Arrange event logistics by confirming meeting space setup, food and beverage needs, payment instructions, and special accommodations.• Share accurate group and event information with front office, housekeeping, food and beverage, and engineering teams across both hotel locations.• Monitor contract status, deposits, billing timelines, and key cutoff dates to help keep bookings on track and compliant.• Support client engagement through property tours, scheduled sales meetings, and timely follow-up communication.• Maintain orderly sales files, account documentation, and reporting materials to support departmental organization and performance tracking.• Review group pickup activity and communicate booking concerns, adjustments, or risks to sales leadership.• Provide day-to-day administrative assistance to sales and property leadership while contributing to promotional efforts and local business development activities.