Accounts Payable Specialist I

Accounts Payable SpecialistThe Accounts Payable Specialist supports accurate and timely processing of invoices and payments. This position reviews documentation, enters invoices into the accounting system, routes items for approval, reconciles vendor statements, and maintains complete electronic records. The role works closely with vendors, project teams, purchasing, and accounting to resolve discrepancies and support weekly payment processing.Duties And ResponsibilitiesMonitor the accounts payable inbox and process invoices and credit memos promptlyReview invoices and enter vendor invoicesResearch discrepancies on invoices vs purchase orderEnter new vendors accurately into the accounting system and route them for approvalMaintain vendor records and obtain W-9s, payment details, and compliance documents as requiredReconcile vendor statements and investigate missing, duplicate, or past-due itemsPrepare weekly check and electronic payment runsAssist with positive payRespond to vendor questions and communicate payment status professionallyProcess expense reportsProcess credit card payment reconciliationMaintain organized electronic files and audit-ready recordsAssist with month-end close review of accounts payable agingProcess sales and used taxProcess city taxesBi-weekly timesheet reviewPart time answering phones and assisting front desk tasksSkills And AbilitiesHigh degree of accuracy and attention to detailOrganized and able to manage competing deadlinesClear written and verbal communicationProficiency with Excel, Outlook, and PDF documentsComfort working in accounting or ERP systemsAbility to research discrepancies and follow issues through resolutionUnderstanding of accounts payable processes and internal controlsTeam-oriented, service-focused approachWorks independently and handles confidential informationSelf-motivated.Work Environment And Physical DemandsThis position requires an in person office presence, spending much of your time typing on a computer. Must be comfortable working in an office, cubicle environment with other team members.Position Type And HoursFull Time in office, non-exemptMonday – Friday 8am-5pmCredentials And ExperienceHigh school diploma or equivalent requiredOne year of accounts payable, accounting, or administrative experience preferredExperience with accounting or ERP software preferredWorking knowledge of Microsoft Excel, Outlook, and PDF documentsAccurate data entry and 10-key skills