AP/AR Specialist

Vaco Indianapolis has partnered with a client on the east side of Indianapolis in search of an AP/AR Specialist to join their team. This is a full time, direct hire position working mostly onsite with some remote flexibility. Key Responsibilities Accounts Receivable Generate and distribute customer invoices accurately and timely. Monitor accounts receivable aging and follow up on outstanding balances. Process customer payments and maintain accurate account records. Assist with billing related to construction projects, including progress billings and project draws. Communicate with customers regarding payment inquiries and account discrepancies. Reconcile AR accounts and prepare reports for management. Accounts Payable Enter and process vendor invoices accurately and efficiently. Verify invoice details and ensure proper coding and approvals. Maintain vendor records and assist with payment processing. Research and resolve invoice and payment discrepancies. Project Coordination Schedule and coordinate maintenance projects, including gym floor refinishing and repair services. Communicate with customers, vendors, and internal teams regarding project schedules and timelines. Track project status and ensure all necessary documentation is maintained. Provide administrative support to ensure projects are completed on schedule. Administrative & Office Support Order office supplies and maintain inventory levels. Assist with general office administration and operational support tasks. Answer phones, respond to inquiries, and direct communications appropriately. Maintain organized electronic and physical filing systems. Support team members with various administrative duties as needed. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. #J-18808-Ljbffr Vaco Recruiter Services