Accounts Payable Analyst

Accounts Payable Analyst

New Era Cap, LLC. is an international lifestyle brand headquartered in Buffalo, NY with an authentic sports heritage that dates back over 100 years. Best known for being the official on-field cap for MLB, official sideline cap for NFL, and official on-court cap for NBA, New Era Cap is the brand of choice not only for its headwear collection, but also for its accessories and apparel lines for men, women and youth. The brand is worn as a symbol of self-expression by athletes, artists and some of the most interesting people around the globe. New Era Cap encourages people to truly express their personal style and individuality through its products.

Since 1920, this family-owned business has hired employees who are masters of their craft. We are innovators, architects of culture, experts, and forward thinkers. We demand excellence because we pride ourselves on the quality of our products and the authenticity of our brand.

Interested in working with us? Check out this exciting opportunity at New Era Cap's Headquarters (HQ) building located in downtown Buffalo, NY. This role is 100% on-site, encouraging employees to collaborate and connect in person five days a week. HQ offers an inviting atmosphere, complete with an on-site café, fitness center, and Flagship store.

Apply to join New Era's team! The Accounts Payable Analyst is responsible for overseeing advanced, full-cycle accounts payable activities with a high level of independence, accuracy, and professional judgment. This role serves as a subject-matter expert in AP operations, systems, and internal controls, exercising discretion in resolving complex quantity, pricing, and transactional discrepancies. The Analyst leads reconciliation and reporting activities, supports audits, and drives process and system improvements that strengthen financial accuracy and operational efficiency.

Responsibilities

• Execute full-cycle AP transactions, including 2- and 3-way match and non-PO invoices, with independent decision-making and ownership of issue resolution
• Lead complex, high-volume invoice processing and exception handling, including quantity and pricing discrepancies requiring advanced analysis
• Perform advanced account reconciliations and conduct root-cause analysis to identify and resolve discrepancies with minimal oversight
• Serve as the primary point of contact for escalated vendor and internal stakeholder issues, applying sound judgment to determine appropriate resolutions
• Act as a system super-user for SAP, Concur, and AP automation tools, supporting integrations, testing, upgrades, enhancements, and user training
• Support month-end close activities, including accrual preparation, AP aging analysis, and preparation of monthly AP reports
• Develop, update, and maintain AP process documentation and standard operating procedures
• Assist with AP reporting, KPI tracking, and trend analysis to identify opportunities for process improvement
• Support internal and external audit requests by providing documentation and subject-matter expertise
• Mentor and support AP Associates, contributing to a culture of accuracy, accountability, and continuous improvement
• Keep all sensitive matters confidential
• Other duties as assigned

Knowledge, Skills and Abilities

• Strong computer skills, Microsoft Word, Excel and PowerPoint and the ability to learn and utilize new systems
• Ability to establish relationships and interact with various levels within the organization
• Ability to manage multiple priorities, meet deadlines and efficiently prioritize workday to maximize productivity
• Strong verbal and written communication skills with the ability to communicate effectively and professionally
• Enthusiastic, pro-active, and positive person who adapts to change and with urgency and persistence
• The ability to be innovative and creative when handling difficult business challenges
• SAP Concur & SAP ECC experience preferred

Education and Experience

• Bachelor's Degree in Business Administration or related field required
• Three (3) to Five (5) years of Accounts Payable or other finance related experience required

Travel Requirement

• The location for this position is 100% on-site in Buffalo, NY
• 0% to 5%; domestic and/or global

The salary range for this posted position is $58,000 - $68,000 (plus bonus & benefits) and pertains to candidates located in Western New York. Actual compensation will fall within this range and is determined by a wide array of factors including but not limited to skill set, education, essential job duties and requirements, and necessary experience.

New Era Cap, LLC's casual work environment celebrates individuality and encourages employees to showcase their personal style. We pride ourselves on offering competitive compensation, a generous PTO policy, along with world-class benefits designed to promote health, financial stability, and personal growth.

As an employee, you'll enjoy a range of perks, including paid parking, exclusive discounts on apparel and headwear, and professional development opportunities right here on-site. We can't wait for you to experience all that our dynamic workplace has to offer!