Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support resident services operations for a non-profit organization in Bellevue, Washington. This Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable handling a wide range of administrative coordination tasks. The role will help keep daily activities running smoothly by supporting scheduling, records management, staff coordination, and communication across multiple sites. Responsibilities: • Coordinate administrative support for the Resident Services team, helping maintain organized workflows and timely follow-up on daily tasks. • Manage timekeeping and expense documentation, ensuring records are accurate, complete, and submitted within established deadlines. • Assist with staff scheduling and onboarding logistics, including preparing materials and tracking required information for new team members. • Maintain organized inventory records for keys and related access items, updating logs and resolving discrepancies when needed. • Support communication between teams and property locations by answering inbound calls, routing messages, and sharing important updates. • Perform data entry and general office administration to keep files, reports, and internal records current and accessible. • Provide front desk and receptionist-style support as needed, greeting visitors and responding professionally to routine inquiries. • Assist with administrative activities tied to operational process updates or system-related changes when requested by the team.• 3+ years of experience in administrative support, office coordination, or a similar role. • Strong ability to manage multiple priorities with accuracy, organization, and attention to detail. • Experience handling inbound calls, message coordination, and general receptionist or front office responsibilities. • Proficiency in data entry and maintaining accurate records in an administrative office environment. • Comfortable supporting scheduling, documentation, and onboarding-related administrative tasks. • Effective written and verbal communication skills, with the ability to interact effectively with staff across multiple locations. • Ability to work independently in a contract role while staying responsive to team needs and deadlines.