Admin Assistant IV

Job Description

Because this role involves a combination of collaborative/in-person and independent work, it will take the form of a hybrid work format, with time split between working onsite and remotely.

You don't see it, but it's there. Our employees work on the world's most advanced electronics - from saving emissions in the City of Lights to powering the Mars Rover to protecting the F35 fighter jet. At Electronic Systems, you'll be among the brightest minds, working on the aerospace and defense industry's most difficult problems. Drawing strength from our differences, we're innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our missions: "We Protect Those Who Protect Us®" and "We Innovate For Those Who Move The WorldTM." Sound like a team you want to be a part of? Come build your career with BAE Systems.

We are currently searching for an Administrative Assistant (IV) to join our BAE team in Cedar Rapids, IA. Employing some of the most talented, dedicated people on the planet is not by chance. This position performs challenging administrative activities in close relationship to the day-to-day work of engineering teams. This Administrative Assistant will work in a customer focused environment while maintaining confidential and highly responsive relationships with department leadership.


Job Responsibilities

• Supports team(s) with the coordination of travel, customer meetings, expense reports and miscellaneous meeting support.

• Daily managing calendars, scheduling meetings and arranging department level events.

• Types and assembles data (i.e. tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment and tool capabilities to plan details of formatting, spacing and page layout.

• Utilizes broad and comprehensive experience, skills and a thorough knowledge of organization policies and best practices

• Establishes, maintains and revises departmental files

• Receives and prioritizes telephone calls, business visitors, and incoming mail; routes mail and inquiries to proper personnel.

• Interfaces with departmental personnel concerning routine reporting and exchange of information requiring minimal interpretation.

• Track and maintain departmental budgets and assist management in determining budget requirements.

• May prepare materials for departmental meetings.

• Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring minimal interpretation or discussion.

• Assists in coordinating morale and site events

• Orders supplies and other miscellaneous office equipment for assigned area

• Coordinates and places catering orders for meetings and events, ensuring timely delivery, accurate headcounts, and accommodation of dietary restrictions

• Other tasks as assigned

About BAE Systems Electronic Systems

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Required Skills and Education

• Candidate must be a U.S. Citizen

• High School Diploma or equivalent

• 3-5 years of previous experience as an Administrative Assistant

• Proficient with O365, MS Office, Microsoft Outlook and Concur

Preferred Skills and Education

• Customer focus

• Strong organizational skills

• Positive attitude

• Ability to work in collaborative environment

• Excellent communication skills

• Ability to retain information quickly

• Self-Starter

• Adaptable to changing customer needs

• Strong time management skills

Benefits Information

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Intern Benefits: Temporary employees generally are not eligible for BAE Systems benefits, but can elect to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are eligible for medical benefits, the employee assistance program, and business travel accident insurance.

Please note: Some benefits may be different for union employees that are governed by a collective bargaining agreement (CBA) or for positions covered by a wage law called the McNamara-O'Hara Service Contract Act (SCA).