Administrative Executive Assistant

Job Description

Job Description

Title: Administrative Associate 3

Location: Palo Alto, CA (Hybrid role)

Pay rate: $35-$40 an hour on W2. Without benefit

Duration: 12 months contract

 

Summary:

Seeking for a temporary Administrative Associate 3. We are actively seeking a highly motivated candidate to perform a variety of administrative functions, including strong organizational and communication skills, calendaring, and financial processing experience, as well as those who demonstrate a strong track record in schedule and project management and have experience navigating Stanford Oracle Finance (preferred).

 

This position reports directly to the Department Operations Manager and works closely with the Division Chief.

 

Job Duties:

• Provide general administrative support including calendaring, meeting scheduling, travel management, and processing reimbursements.
• Respond to inquiries and determine and take appropriate action as required.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events
• Schedule/Calendar management, travel arrangements, event planning, purchasing/reimbursements, project management, contract submissions, IRB (Institutional Review Board) submissions
• Knowledge in admin personnel onboarding/offboarding
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.

 

Requirements:

Knowledge, Skills and Abilities:

• Proficient computer skills and demonstrated experience with office and email software
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task
• Experience in academic or medical center environment
• Experience in navigating Stanford Financial management tools such as Oracle
• Experience in coordination of event and logistics
• Experience with project management tools

\nCompany Description

The mission of netPolarity is to be a leading full-service global supplier of workforce procurement solutions. We empower and enrich the lives of everyone we touch by “bridging the gap” between world class organizations and contingent workers.

Our vision is building a brand based on integrity, reliability, quality and professionalism; and to be the first supplier that clients think of when the best talent is needed as well as the employer of choice for contingent workers. Our name is synonymous with the best service offerings in the industry.

What We Stand For
netPolarity is built on a set of everlasting concrete values. We pride ourselves on exceeding both our clients’ and our contingent workers’ expectations, without ever compromising our core beliefs. Here are the values and commitments that we proudly stand by.

Integrity
We deliver what we promise. There is nothing more important to us than our word. Our reputation speaks for itself.

Ethics
We commit to maintaining the highest ethical standard in a

Company Description

The mission of netPolarity is to be a leading full-service global supplier of workforce procurement solutions. We empower and enrich the lives of everyone we touch by “bridging the gap” between world class organizations and contingent workers.\n\nOur vision is building a brand based on integrity, reliability, quality and professionalism; and to be the first supplier that clients think of when the best talent is needed as well as the employer of choice for contingent workers. Our name is synonymous with the best service offerings in the industry.\n\nWhat We Stand For\nnetPolarity is built on a set of everlasting concrete values. We pride ourselves on exceeding both our clients’ and our contingent workers’ expectations, without ever compromising our core beliefs. Here are the values and commitments that we proudly stand by.\n\nIntegrity\nWe deliver what we promise. There is nothing more important to us than our word. Our reputation speaks for itself.\n\nEthics \nWe commit to maintaining the highest ethical standard in a